What is an Administrative Assistant?
Administrative Assistants support day-to-day operations in an office by maintaining team-wide organization, filing paperwork, responding to communications, preparing for meetings, and managing the calendar of their supervisors. When hiring an administrative assistants, it is important to look for someone who can handle these critical workflows while positively interacting with staff from every department, as well as clients and C-level executives.
Hiring an Administrative Assistant
Hopeful applicants for administrative assistant jobs should be patient, professional, and attentive to details. They should be ready, responsive, and willing to face every challenge with a positive attitude. Administrative assistants should be organized, proficient in basic computer programs, possess excellent verbal and written communication skills, and be passionate about helping others.
Administrative Assistant Duties
- Handle administrative office tasks including organizing documents, preparing reports, and booking travel
- Answer phone calls and emails in a professional manner
- Make travel arrangements, including booking flights, transportation, and hotel reservations
- Take and transcribe meeting notes and create client presentations
Interview Questions to Ask
Asking the right interview questions when hiring an administrative assistant is key. When interviewing, we recommend engaging in thoughtful conversations and purposeful relationship building. Here are some starter questions to consider when hiring an administrative assistant:
- What do you view as the most important qualities for an administrative assistant?
- Have you ever reported to multiple supervisors at once? How did you manage each person’s priorities?
- What made you interested in working with our company?
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What is an Administrative Assistant?
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Can Administrative Assistants Work from Home?
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