Administrative Assistant & Receptionist

A highly respected investment management firm is seeking an Administrative Assistant & Receptionist to join its collaborative and team-oriented office in Manhattan. This is an excellent opportunity for a polished, proactive professional who enjoys being the face of the office while supporting daily operations across a close-knit organization. The ideal candidate is resourceful, adaptable, and eager to take ownership of a highly visible role with long-term growth potential.

Location: This position is based in the Union Square and requires five days onsite. Standard hours are 8:00 AM to 5:00 PM, with some flexibility depending on business needs. The firm also offers Summer Fridays and a comprehensive benefits package.
Salary: $60,000 - $70,000 + discretionary bonus + benefits

Responsibilities
• Welcome visitors and ensure a professional, hospitality-driven front desk experience
• Coordinate conference room scheduling, meeting setups, and post-meeting room resets
• Manage calendars and schedule meetings for multiple team members
• Serve as a key point of contact for office vendors, property management, and building services
• Maintain office inventory, order supplies, and help oversee day-to-day office operations
• Sort and distribute mail, manage printing requests, and support general administrative needs
• Coordinate business travel arrangements, including flights, hotels, transportation, and itineraries
• Assist with company events, internal meetings, and presentation materials
• Support expense reporting and receipt collection related to travel and events
• Respond to ad hoc projects and requests from leadership and team members
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Qualifications
• Bachelor's degree required
• Prior experience in a receptionist, administrative, office coordination, or similar support role
• Strong written and verbal communication skills
• Exceptional organizational skills with strong attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Professional, client-service-oriented demeanor with a welcoming presence
• Proactive problem-solver who works well independently and as part of a team
• Comfortable navigating changing priorities and ambiguous situations
• Proficiency with Microsoft Office Suite, Zoom, LinkedIn, and CRM platforms
• Experience with Salesforce is a plus but not required

Please submit a resume for consideration.