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location

New York, NY

salary

$40/hr

$50/hr

employment type

Temp

category

Creative

division

Syndicatebleu

This opportunity is with a client of Career Group, a premier, Women-Owned recruiting agency recognized nationwide for excellence in corporate and administrative staffing. We connect talented professionals with top companies and act as trusted career advisors every step of the way.

This role is with a client of Syndicatebleu, a Women-Owned creative staffing agency under the Career Group Companies umbrella. We specialize in connecting marketing, creative, and tech professionals with forward-thinking companies nationwide.

This role is with a client of Fourth Floor, a Women-Owned fashion recruiting firm and part of the Career Group Companies family. We place top talent in roles across apparel, beauty, and lifestyle brands nationwide—helping professionals find their perfect fit in fashion.

This opportunity is with a client of Career Group Search, a Women-Owned executive search firm and part of the Career Group Companies network. We specialize in high-level placements from VP to C-level, partnering with innovative companies and industry leaders.

This opportunity is through Career Group Events, a Women-Owned staffing firm trusted by leading brands to support their high-profile events. From festivals and trade shows to brand activations, we connect dynamic talent with unforgettable experiences.

This is an internal opportunity within Career Group Companies, a premier, Women-Owned recruitment and advisory firm recognized by Forbes as one of America's Best Recruiting Firms. With over 40 years of experience, we are known for our high-touch, personalized approach and our commitment to excellence.

Publishing Operations Manager

Our client, a global entertainment company, is looking for a Publishing Operations Manager on a freelance basis, ASAP! This role is fully onsite in NYC through March.

Responsibilities:
- Manage the day-to-day operations for author and talent engagements, including contracts, onboarding, invoices, payments, and related documentation.
- Coordinate contracts and agreements from initiation through execution, partnering with Legal, Editorial, Finance, and external representatives to ensure timely completion and follow-up.
- Develop and maintain efficient processes for author and talent setup, payment, invoicing, and other recurring financial workflows.
- Serve as the central point of contact for operational questions related to author and talent engagements, coordinating information and documentation across internal teams and external partners.
- Maintain accurate, organized records of contracts, contact information, payment details, invoices, and other key author and talent data.
- Manage the intake, processing, tracking, and reconciliation of invoices and payments, working with Finance to resolve discrepancies, delays, and outstanding items.
- Own operational trackers and reporting systems, ensuring data integrity and providing regular reporting and updates on contracts, payments, expenses, milestones, deadlines, and other key activities.

Qualifications
- 4+ years of experience in publishing, entertainment, media, talent management, or a related operational/business environment.
- Strong organizational and project-management skills, with exceptional attention to detail.
- Experience managing multiple workflows, deadlines, and stakeholders simultaneously.
- Experience with invoices, payments, contracts, or other administrative financial processes.
- Strong proficiency with spreadsheets and databases; experience with tools such as Microsoft Office, Google Sheets or similar platforms.
- Excellent written and verbal communication skills.
- Ability to communicate professionally and effectively with authors, agents, managers, vendors, and internal stakeholders.
- Interest in and familiarity with the publishing industry and the business of books is strongly preferred.

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Please submit your resume for consideration!

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