Office Services Coordinator

Our client is a globally recognized alternative investment firm with a strong presence across financial services and a reputation for combining deep industry expertise with an innovative, collaborative approach. With a global team and a diverse investment platform, the firm places a strong emphasis on excellence, inclusion, and creating an environment where employees can do their best work.

The Opportunity
Our client is seeking an Office Services Coordinator to play an essential role in keeping a fast-paced, high-performing San Francisco office running seamlessly. Reporting to the Office Manager and partnering closely with the broader Office Services team, this position will support day-to-day workplace operations, meeting services, reception coverage, supplies, mailroom functions, and employee requests. This is an ideal opportunity for a proactive, service-oriented professional who takes pride in creating a polished and welcoming workplace and is comfortable jumping in wherever needed.

Key Responsibilities‍

• Provide backup support for reception and facilities operations
• Manage employee service requests and follow through to ensure timely resolution
• Oversee daily mailroom activities, including incoming and outgoing mail and packages
• Coordinate meeting room setup, breakdown, and ongoing organization
• Support catering setup and cleanup for office meetings and events
• Maintain inventory across office, kitchen, conference room, and supply areas
• Ensure shared spaces, conference rooms, kitchens, and other workplace areas remain clean, organized, and presentation-ready
• Assist with printing, copying, scanning, and other administrative office services
• Support the opening and closing of the office as needed
• Contribute to ad hoc workplace projects and operational initiatives
  ‍

Ideal Background‍

• 2–3+ years of experience in office services, workplace operations, hospitality, or a related environment
• Experience in financial services, luxury hospitality, or another high-touch professional setting is a plus
• College degree preferred
• Strong proficiency with Microsoft Office, including Outlook, Excel, PowerPoint, and Teams
• Highly organized with exceptional attention to detail and the ability to manage multiple priorities
• Professional, polished, and service-oriented communication style
• Comfortable interacting with employees, executives, visitors, and external partners at all levels
• Demonstrated discretion when handling confidential information
• Flexible and adaptable in a fast-paced environment with shifting priorities
• Hands-on approach with a willingness to take ownership and tackle tasks of all sizes
• Ability to stand for extended periods and lift up to 25 pounds as needed
  ‍

Culture & Environment

• High-performance environment where attention to detail and service excellence matter
• Collaborative team that values initiative, reliability, and a hands-on approach
• Opportunity to work alongside professionals across a sophisticated global organization
• Culture that encourages different perspectives, continuous improvement, and professional growth
  ‍

Ideal setting for someone who thrives on variety, takes ownership, and enjoys being an integral part of the workplace experience!

‍

Please submit your resume for consideration!