All Jobs

location

Chicago, IL

salary

$110,000

$140,000

employment type

Direct Hire

category

Administrative

division

Career Group

This opportunity is with a client of Career Group, a premier, Women-Owned recruiting agency recognized nationwide for excellence in corporate and administrative staffing. We connect talented professionals with top companies and act as trusted career advisors every step of the way.

This role is with a client of Syndicatebleu, a Women-Owned creative staffing agency under the Career Group Companies umbrella. We specialize in connecting marketing, creative, and tech professionals with forward-thinking companies nationwide.

This role is with a client of Fourth Floor, a Women-Owned fashion recruiting firm and part of the Career Group Companies family. We place top talent in roles across apparel, beauty, and lifestyle brands nationwide—helping professionals find their perfect fit in fashion.

This opportunity is with a client of Career Group Search, a Women-Owned executive search firm and part of the Career Group Companies network. We specialize in high-level placements from VP to C-level, partnering with innovative companies and industry leaders.

This opportunity is through Career Group Events, a Women-Owned staffing firm trusted by leading brands to support their high-profile events. From festivals and trade shows to brand activations, we connect dynamic talent with unforgettable experiences.

This is an internal opportunity within Career Group Companies, a premier, Women-Owned recruitment and advisory firm recognized by Forbes as one of America's Best Recruiting Firms. With over 40 years of experience, we are known for our high-touch, personalized approach and our commitment to excellence.

Executive Assistant

Our client, a prominent Chicago-based firm, is seeking an exceptional Executive Assistant to serve as a trusted right-hand to a member of their C-suite. This is an exciting, high-visibility opportunity to work closely with senior leadership and play an integral role in a fast-paced, dynamic organization. The ideal candidate is sharp, proactive, and highly organized, with excellent judgment and a natural ability to stay ahead of priorities, anticipate needs, and keep a busy executive operating seamlessly.

Responsibilities:
• Manage complex, ever-shifting calendars and meeting logistics, often across multiple time zones
• Coordinate detailed domestic and international travel, including itineraries and contingency planning
• Draft, edit, and manage correspondence, board materials, presentations, and internal communications
• Prepare and reconcile expense reports; support light budget tracking and vendor coordination
• Serve as a key liaison between the executive and board members, senior leadership, clients, and external partners
• Anticipate scheduling conflicts and shifting priorities, and adjust plans proactively
• Coordinate logistics for offsites, board meetings, and executive-level events
• Manage projects and follow up on action items on the executive's behalf
• Exercise sound judgment and discretion with highly confidential business and personal information

Qualifications:
• 5+ years of experience as an Executive Assistant, ideally supporting C-suite or senior leadership
• Demonstrated experience managing complex calendars and travel for a senior executive
• Exceptional written and verbal communication skills, with strong attention to tone and detail
• High proficiency in Microsoft Office (Outlook, PowerPoint, Excel) and calendar/scheduling tools
• Experience supporting board-level or executive-level meetings a plus
• Strong project management instincts and the ability to juggle multiple priorities without dropping details
• Ability to work independently, exercise sound judgment, and anticipate needs before they're voiced
• A steady, professional presence under pressure
• Comfortable working onsite in Chicago
‍

Please submit your resume for consideration!

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here.

California applicants, please view our Privacy Notice here.

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you have updated your LinkedIn profile and that you start collecting your references early.

Apply