All Jobs

location

New York, NY

salary

$120,000

$130,000

employment type

Direct Hire

category

Administrative

division

Career Group

This opportunity is with a client of Career Group, a premier, Women-Owned recruiting agency recognized nationwide for excellence in corporate and administrative staffing. We connect talented professionals with top companies and act as trusted career advisors every step of the way.

This role is with a client of Syndicatebleu, a Women-Owned creative staffing agency under the Career Group Companies umbrella. We specialize in connecting marketing, creative, and tech professionals with forward-thinking companies nationwide.

This role is with a client of Fourth Floor, a Women-Owned fashion recruiting firm and part of the Career Group Companies family. We place top talent in roles across apparel, beauty, and lifestyle brands nationwide—helping professionals find their perfect fit in fashion.

This opportunity is with a client of Career Group Search, a Women-Owned executive search firm and part of the Career Group Companies network. We specialize in high-level placements from VP to C-level, partnering with innovative companies and industry leaders.

This opportunity is through Career Group Events, a Women-Owned staffing firm trusted by leading brands to support their high-profile events. From festivals and trade shows to brand activations, we connect dynamic talent with unforgettable experiences.

This is an internal opportunity within Career Group Companies, a premier, Women-Owned recruitment and advisory firm recognized by Forbes as one of America's Best Recruiting Firms. With over 40 years of experience, we are known for our high-touch, personalized approach and our commitment to excellence.

Executive Assistant to 2 Senior Executives

A premier, boutique global investment firm is seeking an exceptional, proactive Executive Assistant to support two dynamic, collaborative senior leaders, including the General Counsel.

This position is ideal for a high-initiative administrative professional who excels as a strategic partner. The ideal candidate will serve as a true co-pilot—managing up, establishing efficient workflows, anticipating needs, and proactively keeping operations running smoothly. Additionally, you will serve as a core culture carrier, partnering closely with the firm's administrative team on firm-wide events, service days, and annual meetings.

Location: NYC (Madison Square Park area)
Work Arrangement: Hybrid – typically 3 days/week in-office; offering additional remote flexibility when executives travel or are out of office.
Hours: Monday – Friday, 9:00 AM – 5:00/5:30 PM ( responsiveness for urgent after-hours needs)

Key Responsibilities include:
• Provide seamless, high-touch support to the 2 senior executives, managing heavy Outlook calendar coordination and scheduling, domestic and international travel logistics, and expense reports in Concur.
• Build structured processes for legal/compliance team
• Proactively take tasks off executives' plates.
• Assist with contract administration and document management.
• Serve as a liaison with internal teams, external stakeholders, and third-party partners.
• Work collaboratively alongside an administrative team

Ideal Candidate Profile & Qualifications
• 4+ years as an EA, Legal Assistant, or Senior Admin supporting executive leadership—preferably within a law firm, consulting or financial services environment.
• High proficiency in MS Office (Outlook, Teams, SharePoint), Adobe, DocuSign, and Concur/expense platforms. Experience with legal billing software or contract management systems is a plus.
• Exceptionally detail-oriented, adaptable, and self-motivated. You possess a responsive mindset rather than a strict "clock-in/clock-out" approach.
• Warm, personable, and confident interfacing with stakeholders at every level with utmost discretion and sound judgment.

Please submit your resume to apply!

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here.

California applicants, please view our Privacy Notice here.

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you have updated your LinkedIn profile and that you start collecting your references early.

Apply