Office Manager/ Administrative Assistant

Our client is a Mission - Driven early-stage technology company building an ambitious product with a strong emphasis on collaboration, execution, and culture. The team is made up of low-ego, high-performing individuals who move quickly, care deeply about their work, and genuinely enjoy building together. This is an opportunity to join a company at an exciting stage of growth where operations and employee experience are viewed as strategic advantages—not afterthoughts.

The Opportunity:

This role sits at the center of the company’s day-to-day operations and team experience. As the Office Manager / Administrative Assistant, you’ll be the connective tissue across the organization—creating structure, solving problems proactively, and ensuring the office runs seamlessly as the company scales. You’ll partner closely with leadership and teams across the business, owning everything from workplace operations and employee experience to administrative coordination and special projects. The right person thrives in fast-paced startup environments, anticipates needs before they arise, and brings a thoughtful, resourceful approach to every challenge.

This is an ideal opportunity for someone who wants to expand their scope, wear multiple hats, and grow alongside a highly collaborative and ambitious team.

Key Responsibilities:

Office & Workplace Operations
- Own daily office operations and maintain a welcoming, organized, high-functioning workspace
- Manage vendor relationships, office services, supplies, equipment, and inventory
- Coordinate office maintenance, workplace improvements, and space planning initiatives
- Serve as a go-to resource for internal operational support and troubleshooting

Administrative Support
- Coordinate travel logistics, scheduling support, and itineraries
- Track expenses and invoices across tools including Ramp
- Prepare materials, organize priorities, and help drive operational follow-through
- Support leadership with day-to-day coordination and execution

People & Culture
- Plan team events, offsites, and employee experience initiatives
- Coordinate onboarding logistics including equipment, workspace setup, and access management
- Help cultivate a positive, collaborative, and inclusive office culture
- Serve as a welcoming presence and culture ambassador for employees and visitors

Cross-Functional Operations
- Support ad hoc projects across operations, recruiting coordination, procurement, and IT support
- Maintain internal documentation, operational processes, and team resources
- Jump into new challenges with a scrappy, solutions-oriented mindset

Ideal Background
- 3–5+ years of experience in Office Management, Workplace Operations, Executive Assistance, or similar operational roles
- Prior startup experience required; comfortable operating in fast-moving, evolving environments
- Highly organized with exceptional attention to detail and follow-through
- Resourceful, proactive, and confident owning projects independently
- Strong communicator with a warm, professional presence
- Comfortable balancing hands-on execution with strategic prioritization
- Experience with Google Workspace, Slack, Notion, and modern operational tools
- Adaptable, resilient, and energized by ambiguity and change
- Low ego, team-oriented, and motivated by supporting others’ success

Culture & Environment
- High-performing, collaborative, and deeply team-oriented culture
- Significant opportunity for growth, ownership, and expanded operational exposure
- Fast-paced environment where initiative and execution are highly valued
- Team that genuinely enjoys spending time together both inside and outside the office