Executive Assistant

A premier global investment firm is seeking a high-caliber Executive Assistant to provide primary 1:1 support to a Senior Portfolio Manager, who is essentially a C-Suite Executive. This is a "plug and play" role for a seasoned professional who thrives in a fast-paced, global finance environment.

You will be the central pillar of this executive’s professional life, working alongside a Chief of Staff and a dedicated Personal Assistant to ensure seamless operations across all time zones.

Compensation: $150,000 – $250,000 base range + discretionary bonus + top-tier benefits package, PTO, 401k match

Hours: 8:00 AM – 6:00 PM  with a "24/7 Mindset": Given the executive’s global travel schedule, you must be flexible and reachable after hours to handle urgent changes across various time zones.
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Location: Midtown NYC (Hybrid: 4 Days Onsite / 1 Day Remote)

Core Responsibilities Include:
• Masterful Calendar Management: Act as the strategic gatekeeper for a back-to-back schedule. You will prioritize high-volume requests via Outlook with precision and foresight.
• Complex Global Logistics: Coordinate heavy, often sporadic, international and domestic travel. This includes detailed itineraries, visas, and 24/7 monitoring of travel shifts across global time zones.
• High-Touch Liaison: Serve as the primary point of contact for internal and external stakeholders, ensuring unwavering professionalism and absolute discretion.
• Operational Excellence: Manage complex expenses, maintain detailed compliance/tax logs, and oversee the executive's tech/comms (phones, etc.).
• Tactical Execution: No task is too large or small. You will prepare high-level presentation materials and agendas one moment and ensure the executive has coffee between back-to-back meetings the next.

Candidate Profile
• Significant experience (7-10+ years) in a 1:1 senior-level support role, ideally within Finance or a similarly high-pressure sector.
• A proven track record of stability and commitment in previous roles.
• Proficiency in Microsoft Outlook is mandatory. Familiarity with Excel, Word, and PowerPoint for reporting and presentations.
• An intuitive ability to anticipate needs before they arise and solve complex logistical puzzles independently.
• While a degree is not required, exceptional written and oral communication skills are essential.

Please submit your resume to apply!