Executive Assistant

A prestigious global law firm known for its collaborative culture, international reach, and growth-focused mindset is seeking an experienced Executive Assistant to support a senior Finance Partner and broader legal team. This is a high-visibility opportunity within a fast-paced professional services environment supporting sophisticated client work and senior-level stakeholders.

What You’ll Do
Provide high-level executive support to a senior Finance Partner and additional fee earners
Manage complex calendars, scheduling, and meeting coordination across multiple stakeholders and time zones
Coordinate client meetings, conference room logistics, catering, and meeting materials
Serve as a key point of contact for clients, business partners, and internal teams
Prepare, edit, proofread, and format legal and business documents with strong attention to presentation and accuracy
Coordinate domestic and international travel arrangements, itineraries, transportation, and expense management
Support billing processes, including editing narratives and liaising with revenue teams as needed
Track engagement letters, compliance documentation, and time-sensitive administrative processes
Maintain client contacts and assist with business development materials, presentations, pitches, and event coordination
Provide general administrative support including printing, scanning, and document management
Support broader team operations and provide backup coverage for colleagues when needed

What We’re Looking For
3–5+ years of Executive Assistant experience within a law firm or professional services environment
Corporate legal support experience strongly preferred
Bachelor’s degree or equivalent experience preferred
Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
Excellent written and verbal communication skills with strong client-facing professionalism
Exceptional organizational skills and meticulous attention to detail
Ability to prioritize competing deadlines and manage multiple high-level requests simultaneously
Demonstrated discretion and sound judgment handling confidential information
Strong interpersonal skills with the ability to build relationships across all levels of an organization
Self-starter mentality with strong problem-solving skills and proactive follow-through
Collaborative, adaptable, and comfortable operating in a fast-paced environment

Please submit your resume for consideration!