Executive Assistant

A leading global investment management firm with a long-standing track record of consistent performance is seeking a highly experienced Executive Assistant to support its Private Equity and Portfolio Operations team. This is a fast-paced, high-expectation environment supporting senior investment professionals across multiple time zones and portfolio companies. This role requires a proactive, detail-oriented EA who thrives in a demanding, high-performance setting and is comfortable managing complex logistics, shifting priorities, and a high volume of internal and external coordination. The ideal candidate is polished, highly organized, and capable of operating with discretion and sound judgment at all times.



What You’ll Do

Provide high-level administrative support to Private Equity Associates and the broader Portfolio Operations team
Manage complex, high-volume calendars across multiple time zones, including coordination with internal teams and external portfolio companies
Schedule meetings, secure conference rooms, and coordinate all logistics including catering, materials, and meeting preparation
Proactively manage executive priorities to ensure time is optimized during travel and in-office days
Attend meetings as needed, take detailed notes, and track action items and follow-ups
Coordinate seamless domestic and international travel, including itineraries, flights, hotels, transportation, and seating arrangements
Manage expense reporting, reconciliation, and timely monthly submissions
Support event planning and execution, including team offsites, internal events, and portfolio-related gatherings
Provide backup coverage for other administrative team members as needed
Assist with ad hoc projects and urgent requests, including occasional after-hours or weekend support


What We’re Looking For

5–7+ years of executive assistant experience, ideally within private equity, investment management, or similarly fast-paced environments
Bachelor’s degree required
Exceptional attention to detail and strong organizational skills
Proven ability to manage multiple senior stakeholders with professionalism and discretion
Strong interpersonal and communication skills when interacting with investors, executives, and portfolio company leaders
Ability to prioritize effectively in a high-pressure, constantly shifting environment
Demonstrated ability to handle confidential and time-sensitive information with sound judgment
Strong team player with a proactive, self-starting mindset
Comfortable working extended hours and supporting urgent needs when required
Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
Able to make independent, well-informed decisions based on experience and role knowledge


Compensation

$110K - $120K, Depending on experience.