Executive Assistant

We are seeking a sharp, proactive, and highly professional Executive Assistant to join our team. Start-up is just out of stealth mode, and ready to hire its first administrative pro.

The Executive Assistant will work as part of a highly efficient and dedicated administrative team providing executive support to the Founder, and to a less extent, his team. Maintaining confidentiality, multitasking effectively, demonstrating strong attention to detail, and exhibiting a strong work ethic are imperative for success.

Main Responsibilities:
•   Own and proactively manage multiple complex, changing, high-volume calendars across multiple time-zones
•  Manage and prioritize a busy email inbox
•  Seamless coordination of international and domestic travel
•   Proactively capture, enter, and manage upkeep of meeting notes, contacts and other relevant data in Salesforce and other systems to help build an institutionalized process
•  Coordinate any time tracking and reporting requirements as necessary with internal stakeholders
•   Proactively and strategically coordinate internal and external meetings, team events, and meeting materials
•  Manage and process monthly expense reports
•  Ensure seamless flow of the executive’s day-to-day activities
•  Provide additional administrative and team project support as needed
•  Timely responsiveness outside of “regular” business hours

Qualifications:
•   5+ years of experience in an executive support or administrative role, ideally within Tech, Venture Capital, Private Equity,
•  Strong desire to learn and collaborate in an entrepreneurial, fast-paced environment
•   Exceptional communication skills, unwavering integrity, and the confidence to engage with all levels of the firm and external stakeholders
•  Highly motivated, self-driven, and both solution- and detail-oriented
•  Ability to think independently and offer creative solutions
•  Positive attitude with a proactive mindset—no task too big or too small
•   Strong time management skills; capable of handling multiple priorities with accuracy and meeting deadlines in high-pressure situations
•  High emotional intelligence with the ability to navigate complex interactions diplomatically
•  Proficiency in Microsoft Office required; experience with Salesforce preferred
•   Familiarity with AI tools and technologies is a plus. We value team members who are curious about leveraging  AI to enhance productivity, streamline workflows, and drive innovation

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Please submit your resume for consideration!