Administrative & Events Assistant

Our client, a high-growth, venture-backed technology AI company is looking to hire an Adminstrative & Events Assistant. This role sits at the heart of the company’s in-person experience, with a strong emphasis on planning and executing high-impact events that bring the team, candidates, and partners together. As an Administrative Generalist with an events focus, you will own and elevate everything from intimate candidate dinners to large-scale team offsites—creating seamless, memorable experiences that reflect the company’s high standards. Alongside events, you’ll play a key role in keeping daily operations running smoothly, gaining broad exposure across recruiting, people ops, and workplace management.

Key Responsibilities
- Own end-to-end execution of team events, offsites, and candidate experiences—from planning through day-of delivery
- Coordinate logistics including venues, vendors, timelines, and communications with precision
- Partner closely with leadership and recruiting teams to design thoughtful, high-quality - event experiences
- Manage multiple concurrent events, ensuring every detail is executed at a high standard
- Support candidate dinners and onsite interview experiences, creating a seamless and welcoming environment
- Assist with office operations to ensure a polished, organized, and high-functioning workspace
- Provide recruiting coordination support as needed, including scheduling and candidate logistics
- Contribute to onboarding logistics and people operations processes
- Step in on ad hoc operational needs, bringing structure and solutions to fast-moving challenges

Ideal Background
- 1-2+ years experience in event planning and workplace support
- Strong interest or experience in event planning, coordination, or hospitality
- Exceptional organizational skills and attention to detail
- Ability to manage multiple moving pieces under tight timelines
- Clear, professional communicator with strong interpersonal instincts
- High energy, proactive mindset, and a strong sense of ownership
- Thrives in fast-paced, in-person environments with high expectations
- Familiarity with modern tools (e.g., Notion, Slack, scheduling platforms) is a plus

Culture & Environment
- Highly in-person, collaborative culture with a strong emphasis on building shared experiences
- Events are a core part of how the company operates—bringing together talent, ideas, and teams
- Fast-paced, high-growth environment with significant ownership from day one
- Detail-oriented, high-performance team that values execution excellence
- Competitive benefits including relocation support, wellness perks, and premium lifestyle benefits
- Ideal for individuals who enjoy being at the center of coordination, energy, and team experience
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Please submit your resume for consideration!