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location

San Francisco, CA

salary

$120,000

$130,000

employment type

Direct Hire

category

Administrative

division

Career Group

This opportunity is with a client of Career Group, a premier, Women-Owned recruiting agency recognized nationwide for excellence in corporate and administrative staffing. We connect talented professionals with top companies and act as trusted career advisors every step of the way.

This role is with a client of Syndicatebleu, a Women-Owned creative staffing agency under the Career Group Companies umbrella. We specialize in connecting marketing, creative, and tech professionals with forward-thinking companies nationwide.

This role is with a client of Fourth Floor, a Women-Owned fashion recruiting firm and part of the Career Group Companies family. We place top talent in roles across apparel, beauty, and lifestyle brands nationwide—helping professionals find their perfect fit in fashion.

This opportunity is with a client of Career Group Search, a Women-Owned executive search firm and part of the Career Group Companies network. We specialize in high-level placements from VP to C-level, partnering with innovative companies and industry leaders.

This opportunity is through Career Group Events, a Women-Owned staffing firm trusted by leading brands to support their high-profile events. From festivals and trade shows to brand activations, we connect dynamic talent with unforgettable experiences.

This is an internal opportunity within Career Group Companies, a premier, Women-Owned recruitment and advisory firm recognized by Forbes as one of America's Best Recruiting Firms. With over 40 years of experience, we are known for our high-touch, personalized approach and our commitment to excellence.

Executive Assistant & Workplace Experience Manager

We’re seeking a vivacious, warm, meticullous, hyper-organized professional to serve as Executive Assistant & Workplace Experience Manager.
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You will be:
- A strategic partner to the CEO
- The operational heartbeat of our San Francisco headquarters
- A culture carrier who helps shape the daily experience of our team

What You’ll Do
Strategic Calendar Leadership
- Meticulously manage the CEO’s complex schedule across firm and portfolio responsibilities, as well as personal commitments. Act as a proactive gatekeeper—structuring time for sustainable performance, preparation, and recovery.
Travel & Logistics Mastery
- Own end-to-end travel coordination (domestic and international), from detailed itineraries to last-minute pivots. You operate calmly and independently when plans change.
Proactive Executive Support
- Partner closely with the Chief of Staff to deeply understand leadership preferences and priorities. Anticipate needs before they arise and ensure the CEO is fully prepared for every engagement.
Office Operations & Experience
- Oversee day-to-day operations of our San Francisco headquarters. Maintain an organized, welcoming, fully functional space. Manage building relationships and vendors. Coordinate team lunches and gatherings that foster connection and culture.
Marketing & Event Logistics
- Provide administrative and coordination support for internal and external events.
Teamwide Impact
- Serve as a flexible, high-agency resource across the team—whether researching vendors, supporting operational sprints, or stepping into new initiatives with confidence.

Who You Are
- 4+ years of experience in an administrative role with the tech or finance industry
- Hold a bachelor's degree
- Professionally upbeat, resilient, and known for bringing “good vibes” into a room
- Ability to work successfully in an unstructured environment
- High-agency—you see issues and solve them without waiting to be told
- Service-oriented, with strong emotional intelligence and discretion
- Exceptionally detail-oriented and able to manage multiple priorities without dropping the ball
- Proficient with modern productivity tools (Google Workspace, Slack, scheduling platforms) and quick to learn new systems

Please submit your resume for consideration!

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here.

California applicants, please view our Privacy Notice here.

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