What is an Office Assistant?
Competent and reliable Office Assistants will keep your business running smoothly. These positions are usually entry-level but require candidates who are eager to learn, responsible, organized, and professional. Finding applicants with these key qualifications takes experience, so you can trust the recruiting experts at Career Group Companies to run the search process and find your perfect match.
Office Assistant Qualifications
Many Office Assistant applicants will be looking for an entry into a career in your company or industry, so they may appear overqualified on their resumes. Consider this a positive, as they will have the soft skills necessary to succeed -- time management, communication, technical skills, and customer service.A successful Office Assistant should be reliable, a quick learner, and able to handle varying tasks as business needs arise.
Duties of an Office Assistant
- Maintain and order supplies, everything from printer ink to coffee
- Organize the office in ways that optimize procedures- Schedule and plan meetings
- Type notes, memorandums, letters, and reports
- Manage clerical tasks -- copying, filing, light housekeeping
- Ensure office equipment is operating properly and schedule repairs
Interview Questions to Ask
Asking the right interview questions when hiring an office assistant is key. When interviewing, we recommend engaging in thoughtful conversations and purposeful relationship building. Here are some starter questions to consider when hiring an office assistant:
- What do you view as the most important qualities of an office assistant?
- Have you ever reported to multiple supervisors at once? How did you manage each person’s priorities?
- Can you describe a project you were assigned in one of your previous roles and how you approached it?
- What made you interested in working with our company?
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an Office Assistant
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FAQ
What roles do you hire for?
Across our divisions, we hire for roles in corporate services, administrative support, marketing and design, fashion, finance and accounting, information technology, C-level placements, and events.
If I like my freelancer, am I allowed to hire them full-time?
Yes! All temporary contract roles can move into full-time positions if the employer desires. If you’re interested in bringing your contracted employee on your team full-time, you can let your account manager know and they will get the process started.
What are the steps of recruitment?
Our steps to recruitment entail the following:
1. Contacting us to begin your talent search. Here, we will advise you on current market trends and salary benchmarks.
2. Our in-house marketing team will help curate job advertisements and our recruiting specialists will begin outreach to qualified candidates in our network.
3. We will vet and pre-screen top candidates by scheduling in-person or virtual interviews to further assess their fit for the role and your unique company culture.
4. Your dedicated Account Manager will send a summary of each candidate over for your review and consideration.
5. We will continue to source and vet candidates that align with your business needs and objectives as necessary.
6. Based on your final selections, we will coordinate and schedule all interviews.
7. When you’re ready, we’ll send the candidate the offer on your behalf and celebrate your newest addition!
How quickly can a freelancer start?
Your Account Manager will work with you to ensure we meet any hiring goals or deadlines. Through our standby program, we have the ability to fill open roles immediately with our exceptional pool of available temporary talent. Based on industry standards, the average recruitment process for a direct hire candidate, from start to finish, takes about 42 days.
How much does it cost to work with Career Group Companies?
For candidates, our resources are free to utilize in their job search.
For companies seeking to utilize our services, bill rates vary depending on the position, employment type, experience level, and length of the assignment. After contacting one of our offices, your account manager can speak to specifics.
