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location

New York, NY

salary

$100,000

$125,000

employment type

Direct Hire

category

Administrative

division

Career Group

This opportunity is with a client of Career Group, a premier, Women-Owned recruiting agency recognized nationwide for excellence in corporate and administrative staffing. We connect talented professionals with top companies and act as trusted career advisors every step of the way.

This role is with a client of Syndicatebleu, a Women-Owned creative staffing agency under the Career Group Companies umbrella. We specialize in connecting marketing, creative, and tech professionals with forward-thinking companies nationwide.

This role is with a client of Fourth Floor, a Women-Owned fashion recruiting firm and part of the Career Group Companies family. We place top talent in roles across apparel, beauty, and lifestyle brands nationwide—helping professionals find their perfect fit in fashion.

This opportunity is with a client of Career Group Search, a Women-Owned executive search firm and part of the Career Group Companies network. We specialize in high-level placements from VP to C-level, partnering with innovative companies and industry leaders.

This opportunity is through Career Group Events, a Women-Owned staffing firm trusted by leading brands to support their high-profile events. From festivals and trade shows to brand activations, we connect dynamic talent with unforgettable experiences.

This is an internal opportunity within Career Group Companies, a premier, Women-Owned recruitment and advisory firm recognized by Forbes as one of America's Best Recruiting Firms. With over 40 years of experience, we are known for our high-touch, personalized approach and our commitment to excellence.

Executive Assistant & Office Lead – Premier Private Equity Firm

A growing boutique Private Equity firm is seeking an autonomous, high-impact Executive Assistant to serve as the foundational administrative lead for their brand-new Midtown Manhattan office. This role is perfect for a proactive self-starter who enjoys running an office environment—balancing high-level executive support with the operational management required to keep a beautiful workspace running.

Location: Midtown East— Hybrid (4 days onsite / Fridays remote depending on team needs)

Key Responsibilities
• Executive Support: Provide high-touch support to a team of 2, including complex calendar management, domestic/international travel, and expense processing.
• Office Ownership: You will manage the front desk, oversee daily operations, and ensure a professional, welcoming experience for all visitors.
• Logistics & Catering: Coordinate daily catered lunches, manage kitchen and office supply inventory, and handle all mail and shipments.
• Event Planning: Support the planning and execution of internal team events and high-profile client meetings, including all logistical coordination and catering.
• Technical Troubleshooting: Serve as the onsite point person for light IT support (Zoom/Teams setup, conferencing systems, and printers), partnering with the global IT team for complex issues.
• Culture Carrier: Contribute to building a professional, collaborative, and high-performance environment as the NYC team establishes its local presence.
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The Ideal Candidate
• Experience: 3+ years of experience in an administrative or front-office role, ideally within Private Equity, Finance, or a high-growth tech environment.
• Mindset: Proactive, self-directed, and solutions-oriented.
• Discretion: Exceptional judgment and the ability to handle sensitive and confidential communications.
• Communication: Polished and professional with the confidence to engage senior stakeholders and external partners effectively.
• Technical Savvy: Proficient in Microsoft Office (Outlook, Teams), Zoom, and ideally CRM or expense management tools (SugarCRM, Concur, Navan).
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Please submit your resume for consideration!

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