Executive Personal Assistant

We are seeking an exceptional Executive / Personal Assistant to support an executive/entrepreneur with diverse global interests and investments.

Based in Austin, this role provides approximately 75% executive and business support and 25% personal and lifestyle management. The successful candidate will bring sound judgment, exceptional organization, emotional intelligence, and absolute discretion to a fast-paced, international environment.

Serving as a trusted partner to the principal, the Assistant will coordinate global priorities, manage complex logistics, and liaise seamlessly with executive teams, the family office, and external advisors.

Prior experience supporting a UHNW individual, senior executive, or family office principal is essential.

Key Responsibilities

Executive & Business Support
• Manage a complex global calendar across multiple businesses, boards, and time zones.
• Oversee correspondence, communications, meeting preparation, and briefing materials.
• Liaise with senior executives, legal counsel, accountants, and external advisors.
• Coordinate meetings, events, and projects across global teams.
• Anticipate priorities, resolve scheduling conflicts, and ensure the principal’s time is optimized.

Personal & Lifestyle Management
• Coordinate personal travel, memberships, shopping, gifting, wardrobe, and event preparation.
• Manage personal correspondence, confidential records, and sensitive documentation.
• Liaise with household staff, family office teams, vendors, and service providers.
• Support property-related logistics and the establishment of new residences.

Global Travel & Logistics
• Coordinate end-to-end international travel, including private aviation, accommodations, and ground transportation.
• Prepare detailed itineraries and align travel with business and personal commitments.
• Provide out-of-hours support when required to manage urgent changes and ensure seamless execution.

Candidate Profile
• Proven experience supporting a UHNW individual, senior executive, or family office principal.
• Exceptional written and verbal communication skills, with impeccable attention to detail.
• High emotional intelligence, sound judgment, and the ability to manage senior relationships.
• Absolute discretion, loyalty, and integrity in handling confidential matters.
• Strong organizational skills and the ability to manage competing priorities independently.
• A proactive, solutions-oriented approach and the ability to remain calm in a fast-moving environment.
• Professional presentation, refined interpersonal skills, and a high standard of personal conduct.
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Please submit your resume for consideration!