Office Coordinator

Our client, a global investment company that transforms businesses, is seeking an Office Coordinator to elevate the day-to-day experience of their San Francisco office. This role blends hospitality, operations, and administrative support — ensuring the environment is professional, efficient, and welcoming for employees and guests alike.

You will be the first point of contact and the steady presence that keeps the office running smoothly. If you take pride in delivering exceptional service and enjoy being at the center of a dynamic workplace, this role offers both impact and variety.


Key Responsibilities

Hospitality & Guest Experience
- Welcome and support employees and visitors with professionalism and warmth
- Deliver seamless guest logistics, including check-in and meeting support
- Anticipate needs and proactively elevate workplace experience
- Maintain access and security protocols for all visitors

Office Operations
- Maintain consistent and polished front desk presence
- Manage conference room scheduling and resolve conflicts in real time
- Ensure office, kitchen, and meeting areas are fully stocked and organized
- Identify and address facility needs to uphold a high standard of excellence

Administrative Support
- Assist with expense reports and administrative requests
- Handle incoming mail, packages, and vendor coordination
- Support meeting and event preparation and execution
- Order and track supplies and refreshments for the office

Qualifications
- 1–2+ years in hospitality, customer service, or office coordination roles
- Strong communication and interpersonal skills
- Excellent organization and ability to multitask under pressure
- Dependable, proactive, and solutions-oriented mindset
- Professional presence and positive attitude

Preferred Experience
- Luxury hospitality or executive office environments
- Experience with booking or access management tools
- Working with global or distributed teams

Success in This Role Looks Like:
- Consistent, high-quality support that people can rely on every day
- A welcoming, well-run office environment that supports productivity
- Strong relationships built through excellent service and communication
- A proactive approach to improvements and anticipating needs

If you’re passionate about creating an environment where people feel supported and able to do their best work, we’d love to hear from you.