All Jobs
location
Menlo Park, CA
salary
$65,000
-
$80,000
employment type
Direct Hire
category
Administrative
division
Career Group
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This opportunity is with a client of Career Group, a premier, Women-Owned recruiting agency recognized nationwide for excellence in corporate and administrative staffing. We connect talented professionals with top companies and act as trusted career advisors every step of the way.
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This role is with a client of Fourth Floor, a Women-Owned fashion recruiting firm and part of the Career Group Companies family. We place top talent in roles across apparel, beauty, and lifestyle brands nationwide—helping professionals find their perfect fit in fashion.
This opportunity is with a client of Career Group Search, a Women-Owned executive search firm and part of the Career Group Companies network. We specialize in high-level placements from VP to C-level, partnering with innovative companies and industry leaders.
This opportunity is through Career Group Events, a Women-Owned staffing firm trusted by leading brands to support their high-profile events. From festivals and trade shows to brand activations, we connect dynamic talent with unforgettable experiences.
This is an internal opportunity within Career Group Companies, a premier, Women-Owned recruitment and advisory firm recognized by Forbes as one of America's Best Recruiting Firms. With over 40 years of experience, we are known for our high-touch, personalized approach and our commitment to excellence.
Office Manager/Executive Assistant
Our client, a well-established private equity firm located in Menlo Park, is seeking a driven and proactive Office Manager / Executive Assistant. This firm offers a collaborative, low-ego culture that values teamwork and a positive work environment. The Menlo Park office has approximately 20 team members, providing a supportive atmosphere with ample opportunities for growth and additional responsibilities within the role. This is a fantastic opportunity for a candidate looking to advance within the administrative field alongside a tenured and dynamic team!
***This is an in-office role located in Menlo Park, CA.
Key Responsibilities:
- Manage front desk operations, greeting visitors, answering phones, and maintaining a professional office presence (quiet, not as busy).
- Provide administrative support to up to 3 Partners, including travel arrangements, expense management, and calendar scheduling.
- Coordinate full meeting logistics, including equipment setup, material preparation, and seamless execution.
- Oversee vendor relationships, office catering, lunches, supplies, and general office upkeep.
- Assist with presentations, reporting, and preparation of materials.
- Collaborate with the Executive Assistant (EA) to provide additional support to the Managing Partner and contribute to office-wide projects and ad hoc needs.
- Report directly to the CFO and work closely with the Managing Partner’s EA, who supports the Managing Partner and EAs in other offices.
Qualifications:
- 1-2 years of prior office experience; experience in venture capital, private equity, or high-end hospitality is a plus, but not required.
- Ability to work independently, be self-motivated, and effectively prioritize tasks.
Professional and warm communication skills.
- Bachelor’s degree preferred.
- Tech-savvy with proficiency in MS Office; experience with Ramp for expense management is a plus.
- Willingness to work in-office Monday through Friday.
- Light overtime as needed.
Please subit your resume for consdieration!
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here.
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here.
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here.
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here.
California applicants, please view our Privacy Notice here.
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