Administrative Assistant - Santa Monica

Our client, a popular energy drink company, is looking for a professional and dependable (temporary) Administrative Assistant to support their Santa Monica team! Responsibilities: - Manage calendars, prioritize meeting requests, and coordinate internal / external appointments across all time zones. - Liaison between the LT and internal/external stakeholders, ensuring timely and accurate communications between departments. - Organize travel arrangements as needed to ensure schedules are balanced appropriately. - Work closely with the trade events team to ensure national shows are executed to company standard. - Prepare agendas, take notes, and follow up on action items for meetings; manage sensitive and confidential materials with discretion. - Assist in the planning and execution of strategic initiatives, tracking milestones and deliverables in collaboration with cross-functional teams. - Oversee administrative logistics, including expense reporting, invoice processing, and procurement of supplies related to the meeting/project needs. Requirements: - Proficiency with MS Office Suite (Outlook, Word, Excel, and PowerPoint) - 3-5+ years of administrative support experience preferred. - Superior communication and presentation skills, highly collaborative. - Adaptable, organized, and calm under pressure. - Excellent time management skills. Please submit a resume for consideration. LA: We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.