What is a Personal Assistant?
Personal Assistants handle a wide range of tasks for a high-level individual or executive of an organization. The primary role of a Personal Assistant is to allow the individual they’re supporting to focus on more high-level strategic tasks by handling things such as organizing, scheduling and communication.A personal assistant acts often as the first point of contact between an individual and their clients or partners. They manage files, organize meetings, and often act as a gatekeeper for meeting requests. The assistant will usually handle travel plans, including booking transportation and accommodations, coordinating schedules, and organizing events. They also keep track of appointments, tasks, and deadlines.
Personal Assistant Qualifications
While there are no formal academic standards for this role, most employers prefer candidates with experience in Communications, Information Technology, Business or another related field. Individuals with previous experience as a personal assistant or office administrator have a higher chance of landing the job.The personal assistant should be discrete and trustworthy, organized, flexible, an effective communicator, and work proactively. They must also have sound technical knowledge and exceptional people skills.
Duties of a Personal Assistant
- Act as the first point of contact between the individual you’re supporting and their clients
- Manage deadlines and schedule appointments
- Arrange travel itineraries, event bookings, and accommodations
- Take detailed notes during meetings and provide reports
- Provide additional support as needed, depending on the role and individual you’re assisting
Interview Questions to Ask
Asking the right interview questions when hiring a personal assistant is key. When interviewing, we recommend engaging in thoughtful conversations and purposeful relationship building. Here are some starter questions to consider when hiring a personal assistant:
- What do you view as the most important qualities of a personal assistant?
- Have you ever reported to multiple supervisors at once? How did you manage each person’s priorities?
- Can you describe a project you were assigned in one of your previous roles and how you approached it?
- What made you interested in working with our company?
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FAQ
What roles do you hire for?
Across our divisions, we hire for roles in corporate services, administrative support, marketing and design, fashion, finance and accounting, information technology, C-level placements, and events.
If I like my freelancer, am I allowed to hire them full-time?
Yes! All temporary contract roles can move into full-time positions if the employer desires. If you’re interested in bringing your contracted employee on your team full-time, you can let your account manager know and they will get the process started.
What are the steps of recruitment?
Our steps to recruitment entail the following:
1. Contacting us to begin your talent search. Here, we will advise you on current market trends and salary benchmarks.
2. Our in-house marketing team will help curate job advertisements and our recruiting specialists will begin outreach to qualified candidates in our network.
3. We will vet and pre-screen top candidates by scheduling in-person or virtual interviews to further assess their fit for the role and your unique company culture.
4. Your dedicated Account Manager will send a summary of each candidate over for your review and consideration.
5. We will continue to source and vet candidates that align with your business needs and objectives as necessary.
6. Based on your final selections, we will coordinate and schedule all interviews.
7. When you’re ready, we’ll send the candidate the offer on your behalf and celebrate your newest addition!
How quickly can a freelancer start?
Your Account Manager will work with you to ensure we meet any hiring goals or deadlines. Through our standby program, we have the ability to fill open roles immediately with our exceptional pool of available temporary talent. Based on industry standards, the average recruitment process for a direct hire candidate, from start to finish, takes about 42 days.
How much does it cost to work with Career Group Companies?
For candidates, our resources are free to utilize in their job search.
For companies seeking to utilize our services, bill rates vary depending on the position, employment type, experience level, and length of the assignment. After contacting one of our offices, your account manager can speak to specifics.
