Executive Assistant / Office Manager

Location: Downtown Palo Alto, CA | Onsite 5 Days a Week

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Type: Full-Time

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We’re partnering with a fast-growing AI startup to find a proactive, organized, and energetic Executive Assistant / Office Manager to support their leadership team. This is a high-impact role that gives you exposure to every part of the business, from recruiting and operations to culture-building and process improvement.

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What You’ll Do:
- Provide comprehensive support to the CTO and Co-Founder
- Manage the office and internal operations: vendor coordination, office supplies, workspace, and processes
- Own email management and high-volume calendar scheduling, including external meetings
- Support light PA duties and occasional travel coordination
- Help maintain company culture through events and team initiatives
- Assist with recruiting: coordinate and greet candidates and schedule interviews
- Serve as a central point of communication for cross-functional teams

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What We’re Looking For:
- 5–10 years of experience supporting SVP-level or higher executives, ideally in a startup or AI company
- Highly organized, detail-oriented, and skilled at process management
- Excellent communicator: proactive, approachable, and collaborative
- Comfortable working in a fast-paced startup environment
- Tech-savvy: Google Suite, AI platforms, Gemini, ChatGPT, Notion, Slack

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Compensation & Benefits:
- $150,000–$180,000 yr
- Equity, bonus, and benefits package, PTO

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Please submit your resume for consideration.