Personal Household Assistant

The Household Personal Assistant & Scheduling Coordinator is the engine behind the family's daily lives. This is a pure desk role — focused, detail-intensive, and requiring a genuine passion for organization and scheduling.

Responsibilities
–   Own and maintain all household calendars — for the principals’ and their children — ensuring they are always accurate, up to date, and conflict-free
–   Liaise with and where required co-ordinate stakeholders within the family’s team to ensure service delivery is in place when and where required
–   Liaise directly with charter operators, hotel concierges, car services, and other travel providers to make and confirm bookings as directed by the EA/PA
–   Prepare clear and comprehensive pre-travel and pre-event packs for the family, covering all reservations, contacts, timings, and relevant documents
–   Maintain household-wide scheduling, including staff rotas, maintenance appointments, and regular service provider visits as required
–   Manage the complete paper trail for all bookings and commitments — confirmations, contracts, reservations, and insurance renewals — ensuring nothing lapses or is missed
–   Monitor and flag upcoming renewals, deadlines, and scheduling conflicts in advance, so the team is always prepared
–   Support the wider assistant team with scheduling and administrative tasks as required

Requirements
–   Experienced in a scheduling, diary management, or household PA role, ideally within a UHNWI, private family office, or high-end hospitality environment
–   Exceptionally organized and systematic, with a natural eye for detail and a low tolerance for error
–   Confident coordinating private aviation, luxury travel, and concierge-level logistics
–   Calm and reliable under pressure — able to handle last-minute changes without fuss and find solutions quickly
–   A clear and professional communicator, comfortable liaising with external providers and household contacts on the family's behalf
–   Highly proficient with calendar and scheduling tools, as well as excel, and comfortable managing and synchronizing multiple overlapping diaries
–   Discreet and trustworthy, with an innate respect for privacy and confidentiality
–   A NYC resident with full right to work in the USA

Compensation $125,000-175,000 DOE
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Please submit your resume for consideration!