Personal Assistant to Art Historian/Philanthropist

The Assistant is responsible for the day-to-day planning, execution, and follow-up on all activities related to scheduling, travel, entertaining, billing and insurance for the Art Historian/Philanthropist, who is a well-known writer and curator. This position has a dual reporting structure within a family office. In this capacity, the Assistant also provides support for the family’s social events and travel.

Responsibilities fall into three general categories: Travel, Social, and Administrative.

Travel:
-Oversee and coordinate all aspects of travel, both business and personal, including commercial air, charter flights, ground transportation, hotels, restaurants, and entertainment
-Draft complex international itineraries for multiple family members, as well as liaising with estate managers on scheduling
-Coordinate guest travel for visitors to family properties

Social:
-Supervise logistics and outreach for entertaining (ie., managing invitations and guest lists, as well as liaising with household staff on a regular basis)
-Maintain extensive contact lists
-Maintain relationships with personnel at all affiliated organizations
-Monitor all institutional and club memberships for the family
-RSVP to events and purchase tickets for social and philanthropic events

Administrative:
-Manage and coordinate both professional and personal schedules for the Art Historian/Philanthropist, in partnership with the Executive Assistant to her husband
-Liaise with estate managers and household staff at four properties in the US and abroad
-Schedule ground transportation for weekly appointments
-Draft correspondence on behalf of the Art Historian/Philanthropist
-Review, approve, and monitor personal bills and invoices for processing by the accounting department
-Provide coverage for other assistants when they are out of office
-Miscellaneous personal tasks

The ideal candidate is a self-starter who loves a challenge and will bring a sense of ownership to the role. In addition to exceptional organizational skills and attention to detail, the Assistant should be comfortable communicating across a broad range of professional, cultural, social and domestic contexts. The right candidate is adept at working in an environment where a professional demeanor and keen social sensibility are paramount. Intellect, work ethic, and curiosity are essential to excel in this position.

Skills and Qualifications:
-Minimum 5 years of relevant professional experience
-Demonstrated knowledge of and interest in art
-Impeccable organizational, project management, and problem-solving skills, including the capacity to coordinate details and anticipate obstacles, manage budgets, and conduct light accounting
-Dedication, discretion, flexibility, and a positive attitude
-Exemplary writing skills
-Proficiency with Microsoft Office Suite and Outlook
-Demonstrated ability in basic web design (Wordpress) and social media skills
-Bachelor’s degree from accredited college or university

Compensation:
-Salary – $125k-150k, commensurate with experience
-Discretionary year-end bonus
-Full benefits

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Please submit your resume for consideration!