Executive Assistant to CEO | San Ramon

Our client, a mission-driven healthcare nonprofit, is seeking a highly experienced Executive Assistant to serve as a strategic partner to the CEO. They are searching for an experienced, highly professional individual who understands the demands and expectations of supporting executive leadership at the highest level.

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The Executive Assistant will work directly with the CEO and C-level executives, providing high-level administrative and strategic support in a fast-paced, complex environment. This individual must exercise sound judgment, operate with complete discretion, and demonstrate the ability to manage competing priorities with professionalism and precision.

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Full-time, onsite in San Ramon, CA
$120,000k - 175,000 + Excellent Benefits

Responsibilities
- Manage complex and ever-changing executive calendars, ensuring strategic prioritization of meetings, travel, and commitments
- Coordinate domestic and international travel arrangements, including detailed itineraries, ground transportation, and real-time adjustments
- Manage high-volume email correspondence, triage communications, and maintain an organized system for tracking priorities
- Draft, edit, and proofread internal and external correspondence, reports, presentations, and formal business documents
- Serve as primary gatekeeper for the CEO, managing calls, emails, and requests with professionalism and sound judgment
- Maintain and safeguard confidential corporate, legal, and financial files with strict discretion
- Track multiple projects simultaneously and provide ongoing status updates to ensure deadlines and deliverables are met
- Conduct research, compile data, and summarize findings to support executive decision-making
- Coordinate logistics for executive participation in professional organizations, industry events, and external meetings
- Facilitate communication between the CEO and internal teams across multiple regions
- Support strategic initiatives and task forces by monitoring timelines and ensuring completion of action items
- Handle sensitive matters with confidentiality, tact, and diplomacy
- Assist with executive logistics and occasional personal-related coordination as needed
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Qualifications
- 5–7+ years of experience supporting a CEO
- Experience in a large Healthcare organization required
- Highly professional, poised, and exceptionally detail-oriented
- Strong business writing, grammar, and research skills
- Advanced proficiency in Microsoft Office and Outlook
- Demonstrated ability to anticipate executive needs and operate independently
- High degree of confidentiality and sound judgment
- Adaptable, collaborative, and able to thrive in a fast-moving environment
- Available to respond to needs during off -hours


If you have a strong background partnering with senior leadership and are ready to step into a critical, high-impact role, we encourage you to apply!