Traveling Personal Assistant

We are seeking an exceptional Traveling Personal Assistant to support a high-net-worth individual with a fast-paced, travel-heavy lifestyle. This is a highly service-oriented role for someone who is calm under pressure, impeccably organized, and deeply resourceful, especially while traveling internationally. The ideal candidate moves seamlessly between white-glove service, complex logistics, and personal assistance, anticipating needs before they arise and executing with discretion, polish, and confidence. This role requires flexibility, stamina, and a genuine passion for hospitality and service excellence.

Compensation commensurate with experience: 150k base range + discretionary bonus + fully paid medical benefits, 401k match + 2 weeks’ vacation + 5 sick days

Location: Primarily New York City (Manhattan) & Greenwich, CT, with frequent domestic and international travel (private jet travel, not commercial)

Schedule & Flexibility
• Work non-traditional hours, including evenings, weekends, holidays, and extended travel periods as required (on the road up to 6 months/year – maximum time away from NYC at once is 2 months over the summer – not on every day!)

Key Responsibilities
• Deliver attentive, anticipatory service to the principal, family, and guests with warmth, professionalism, and discretion

• Provide hands-on support with daily routines, wardrobe management, packing/unpacking, errands, and ad-hoc personal requests
 
• Coordinate and support private dinners, events, and entertaining, ensuring flawless execution and presentation
 
• Manage complex domestic and international travel logistics, including private and commercial flights, ground transportation, accommodations, and itineraries
 
• Oversee all travel documentation and contingencies, including passports, visas, customs requirements, and medical documentation
 
• Handle luggage coordination and travel prep end-to-end while on the move
 
• Demonstrate exceptional resourcefulness abroad — sourcing specialty items, last-minute services, trusted vendors, and local solutions in unfamiliar countries
   
• Support medication management and medical logistics, including timely refills and coordination with healthcare providers and pharmacies
 
• Work collaboratively with household staff and family office partners to ensure smooth operations across multiple residences
 
• Maintain the highest level of confidentiality and professionalism at all times
 
Qualifications
• Minimum 5 years of experience in a private household, family office, estate, or luxury hospitality environment
 
• Proven background combining high-level service and personal assistance
 
• Extensive experience coordinating complex travel, ideally including private aviation, yachts, and five-star hospitality
 
• Exceptionally organized with strong attention to detail and the ability to multitask calmly
 
• High emotional intelligence, sound judgment, and impeccable discretion
 
• Tech-savvy with strong proficiency in calendar management, communication tools, and basic reporting
 
• Highly adaptable, resourceful, and unflappable — able to pivot seamlessly as needs evolve
 
• Valid passport with the ability to travel extensively without restriction
 
• Valid driver’s license; ability to drive internationally preferred
 
• Physically capable and energetic; must be able to lift up to 50 lbs.

Please submit your resume to apply!