Office Manager/Executive Assistant

A highly reputable investment firm is seeking an Executive Assistant / Office Manager to support the Head of Legal, VP team, and office operations. This role offers the opportunity to manage day-to-day office operations while providing light executive support across scheduling, travel, events, and vendor coordination. We are seeking a proactive, organized, and professional individual eager to join a collaborative and mission-driven environment with excellent compensation and benefits.

***This is a full-time, onsite role in San Francisco (Monday–Friday).

Responsibilities
• Provide scheduling and administrative assistance for VP team members and future executive hires not yet supported by dedicated EAs.
• Coordinate domestic and international travel arrangements, and manage office-related expenses in Concur.
• Assist in planning and hosting investor meetings, networking events, and other team gatherings.
• Oversee daily office operations and ensure the San Francisco office runs smoothly and professionally.
• Serve as the primary point of contact for building management, IT, and service providers.
• Greet and support employees, guests, and visitors to the office.
• Manage office supply inventory, equipment maintenance, and vendor contracts (cleaning, coffee, snacks, printing, etc.).
• Coordinate workspace assignments, seating plans, and maintain organized and functional common areas.
• Maintain compliance with building safety protocols and emergency procedures.
• Partner with the EA team to support company events, offsites, holidays, and peak periods.

Requirements
• 2–5+ years of experience in office management, operations, or executive administration—experience in finance, investment, or professional services preferred.
• Strong organizational, communication, and multitasking skills; ability to prioritize effectively.
• Customer service-oriented, with the ability to interface professionally with internal and external stakeholders.
• Exceptional attention to detail and follow-through.
• Proficiency with Microsoft Office Suite, Concur, Teams/Zoom.
• Professional demeanor and high emotional intelligence; ability to handle confidential information with discretion.
• Ability to work independently in a fast-paced, startup-style environment.
• Highly proactive and resourceful; anticipates needs before they arise.
• Team-oriented, approachable, and collaborative.
• Composed under pressure and adaptable to changing priorities.
• Strong sense of ownership and pride in maintaining a professional, well-run office.
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Please submit your resume for consideration!