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location
Miami, FL
salary
-
employment type
Direct Hire
category
Administrative
division
Career Group
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This opportunity is with a client of Career Group, a premier, Women-Owned recruiting agency recognized nationwide for excellence in corporate and administrative staffing. We connect talented professionals with top companies and act as trusted career advisors every step of the way.
This role is with a client of Syndicatebleu, a Women-Owned creative staffing agency under the Career Group Companies umbrella. We specialize in connecting marketing, creative, and tech professionals with forward-thinking companies nationwide.
This role is with a client of Fourth Floor, a Women-Owned fashion recruiting firm and part of the Career Group Companies family. We place top talent in roles across apparel, beauty, and lifestyle brands nationwide—helping professionals find their perfect fit in fashion.
This opportunity is with a client of Career Group Search, a Women-Owned executive search firm and part of the Career Group Companies network. We specialize in high-level placements from VP to C-level, partnering with innovative companies and industry leaders.
This opportunity is through Career Group Events, a Women-Owned staffing firm trusted by leading brands to support their high-profile events. From festivals and trade shows to brand activations, we connect dynamic talent with unforgettable experiences.
This is an internal opportunity within Career Group Companies, a premier, Women-Owned recruitment and advisory firm recognized by Forbes as one of America's Best Recruiting Firms. With over 40 years of experience, we are known for our high-touch, personalized approach and our commitment to excellence.
Executive Assistant
Our client, a CEO, is seeking an Executive Assistant to provide high-level, strategic support in a fast-paced, demanding environment. This fully on-site role requires a strong corporate background, advanced systems and AI proficiency, and proven expertise in complex calendar management, domestic and international travel coordination, and expense management. The ideal candidate is proactive, highly organized, discreet, and always several steps ahead.
Key Responsibilities
-Manage a heavy, dynamic calendar across time zones with precision
-Coordinate complex domestic and international travel and itineraries
-Handle expense reporting accurately
-Serve as a strategic gatekeeper for scheduling and communications
-Support business operations using AI tools and internal systems
-Maintain organization within Monday.com and SharePoint
-Prepare meeting materials and support ad-hoc needs
Requirements & Qualifications
-Proven experience as an Executive Assistant in a corporate setting
-Must be systems-savvy and AI-savvy (Monday.com & SharePoint preferred)
-Strong expertise in calendar management, travel coordination, and expenses
-Strong communication skills
-Exceptionally organized, detail-oriented, and efficient under pressure
-High level of discretion, confidentiality, judgment, and professionalism
-Must be able to work on-site every day starting at 8:00 AM
Please submit your resume for consideration!
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here.
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here.
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here.
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here.
California applicants, please view our Privacy Notice here.
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