Executive Assistant

A leading global investment bank in NYC is seeking an Executive Assistant to support their team. This role requires a highly organized, forward-thinking, and team-oriented professional with strong experience in calendar management, travel coordination, and expense processing. It’s a fantastic opportunity to play a vital role in a high-performing, collaborative, and fast-paced environment!


Location: New York, NY

Schedule: Hybrid – 4 days in office, 1 day remote (Can pick which day WFH)

Hours: 9:00 to 5:00 PM

Compensation: $80,000 – $90,000 base + eligible for overtime and discretionary bonus


About the Role: Supporting 5-6 Managing Directors


Responsibilities‍

• Manage complex calendars using Outlook; confirm internal and external meetings.
• Schedule meetings and coordinate logistics such as catering, guest access, conference room bookings, and video setup when needed.
• Arrange domestic and international travel, including flights, hotels, and ground transportation.
• Prepare, process, and track expense reports in accordance with company policy; follow up on receipts and reimbursement status as required.
• Serve as a gatekeeper, answering phones, screening calls, and relaying detailed messages.
• Assist in managing communication flow between leadership and the banking division.
• Maintain and update client records in Salesforce systems such as OneBanker and BoardEx.
• Support business unit initiatives and participate in projects as assigned by management.
• Collaborate with other administrative professionals and provide backup coverage when needed.
• Oversee general office operations including supply ordering and mail distribution.
• Edit, print, and bind PowerPoint presentations as requested.
• Act as liaison with the IT department for onboarding, offboarding, and technical troubleshooting.
  
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Requirements

• 3+ years of administrative experience; financial services experience preferred.
• Experience using Concur for travel planning and expense management.
• Proficiency in Microsoft Outlook, Word, and Excel.
• Strong written and verbal communication skills; professional interpersonal style.
• Calm and composed under pressure; consistently demonstrate professionalism.
• Capable of managing multiple priorities and adjusting quickly in a fast-paced environment.
• Detail-oriented with excellent organizational skills.
• Adapts well to change and responds to last-minute needs with a sense of urgency.
• Takes initiative and is eager to assist with responsibilities as they arise.
• Team player with a collaborative approach; able to work effectively with bankers, IT, HR, and other departments.

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Please submit your resume for considertion!