Executive Assistant

Executive Assistant to Co-Founder Location: Palo Alto (Hybrid) Our client, a rapidly expanding finance firm, is seeking a polished, dynamic, and highly proactive Executive Assistant to support a Senior Executive. This is a unique opportunity to partner closely with a senior leader at a lean, entrepreneurial firm known for its sharp execution, collaborative culture, and high standards. About the Role This is a high-impact position supporting a busy Senior Executive. The role blends classic executive support with operational and cultural contributions to the broader office. You’ll serve as a strategic partner managing priorities, anticipating needs, and ensuring smooth day-to-day operations. The ideal candidate is organized, composed, relationship-oriented, and thrives in a fast-paced environment where adaptability is essential. Key Responsibilities - Provide comprehensive executive support including calendar management, scheduling, and coordination across time zones - Arrange complex domestic and international travel and handle last-minute adjustments - Manage expense reporting and related documentation - Support light personal tasks such as appointments, home vendor coordination, and occasional personal travel - Serve as back-up Office Manager, ensuring smooth functioning of the Palo Alto office when needed - Assist with office-wide initiatives, internal events, and meeting logistics - Contribute to Board-related support, including material preparation and coordination - Act as a liaison between the executive and internal/external partners, ensuring timely and professional communication What You Bring - 5+ years of EA experience in the Finance industry - Bachelor’s degree preferred - Strong interpersonal skills with the ability to build trust quickly - Outgoing, professional presence with excellent judgment and discretion - Highly adaptable, resourceful, and solutions-oriented - Comfortable with on-site requirements and occasional after-hours responsiveness Compensation & Benefits - Base salary: $130,000–$140,000 - Strong annual discretionary bonus potential - Full benefits If you're a polished, relationship-driven EA who enjoys being indispensable to both an executive and a growing team, this role offers the chance to make a meaningful impact in a high-performance environment.