Executive Assistant

A prominent investment and technology-focused firm is seeking an exceptional Executive Assistant to support several senior leaders and help ensure smooth daily operations in its Santa Clara office. This is a high-impact role for someone who thrives in a dynamic environment, enjoys being a trusted partner to executives, and takes pride in creating order, efficiency, and a positive experience for everyone who walks through the door. You will engage with portfolio company executives, founders, and external partners while collaborating closely with colleagues across multiple offices.

Responsibilities
- Oversee complex calendars in Microsoft Outlook, navigating rapid changes and high-volume requests
- Serve as a professional point of contact, screening calls and managing external interactions
- Coordinate extensive domestic and international travel with precision
- Plan and execute in-office and offsite meetings, including logistics, catering, travel arrangements, and meeting preparation
- Schedule and prepare internal meetings, ensuring follow-through on action items
- Manage competing priorities independently and maintain momentum across multiple workstreams
- Oversee daily lunch coordination and office-wide operational needs
- Handle office management tasks such as supply ordering, maintaining kitchen and conference room standards, and managing maintenance requests
- Track executive action items and proactively allocate time for completion
- Support visits from founders, portfolio companies, and other key partners
- Assist with special projects and provide occasional backup coverage for other administrative team members

Key Qualities
- Meticulous attention to detail and a passion for getting things right
- Able to anticipate needs and stay ahead in fast-moving situations
- Comfortable managing constant shifts in schedules and priorities
- Prior experience supporting senior executives, ideally within venture capital, private equity, or technology
- Strong ability to juggle multiple tasks under tight deadlines
- Excellent communicator with sound judgment and a polished, composed demeanor
- Confident, warm presence when interacting with internal teams and visitors
- High integrity, discretion, and a commitment to professionalism
- Degree strongly preferred
- Ability to thrive in small office setting being the only support professional

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Please submit your resume for consideration!