Executive Assistant

Our client, a leading talent management firm, is seeking a proactive Executive Assistant to support a Talent Manager. The ideal candidate is highly organized, resourceful, and thrives in a fast-paced, dynamic environment. This is a great opportunity for someone interested in growing a long-term career in talent management.

Responsibilities
• Provide high-level administrative support, including calendar management, scheduling, and coordinating travel arrangements
• Manage rolling calls and handle high-volume phone traffic with professionalism and discretion
• Oversee client submissions and coordinate client schedules
• Prepare and submit expense reports and assist with light accounting-related tasks
• Provide script coverage and support special projects as needed
• Maintain confidentiality while interfacing with high-profile clients, partners, and internal stakeholders
• Own and manage Excel-based tracking, reporting, and organizational systems critical to daily operations
• Take initiative in improving workflows, documentation, and operational processes

Qualifications
• Bachelor’s degree from a four-year college or university
• Minimum of one year of professional experience at a talent agency, management company, production company, or similar fast-paced environment
• Advanced proficiency in Microsoft Excel beyond basic functions (e.g., formulas, tracking systems, reporting)
• Strong proficiency across the Microsoft Office Suite, with the ability to quickly learn new tools and systems
• Familiarity with AI tools, coding, or advanced technical platforms is a plus
• Highly organized with exceptional attention to detail and ability to manage multiple priorities
• Self-sufficient, proactive, and comfortable taking ownership of key components of the business
• Strong verbal and written communication skills
• High level of discretion, professionalism, and integrity
• Ability to work independently while collaborating effectively with a small team