Executive Assistant

Our client, a global Investment firm is looking for an Executive Assistant to support one of their high performing teams. We are looking for a motivated and talented individual with a background in finance who is excited about finding their long-term career home.

They are currently in the office three days a week and remote two days a week.

The firm offers salary + OT + Bonus as well profit sharing, a great benefits package, 20 days PTO, and the opportunity to work in a collaborative and encouraging workplace. Please submit your resume to be considered!
Hours 8-6pm

Responsibilities:
• Perform high-level administrative tasks including heavy calendar management, event registration, travel arrangements, and itineraries as necessary
• Maintain communication with Senior Executives, Middle Management and Administrative Staff to optimize day to day activities
• Prepare/coordinate materials for meetings, calls, and follow ups
• Maintain conference calendar in coordination with other EAs and Receptionist
• Prepare and submit monthly expense reports
• Arrange internal and external meetings and/or conference calls, coordinate heavy travel requirements, including international/domestic travel, hotel reservations, and ground transportation
• Assist with special projects as needed

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Required Qualifications
· Minimum 2 years of experience working as an Executive Assistant
· College graduate (4-year Bachelor’s degree) required
· Proven ability to maintain strong interpersonal skills and work both as a team player and self-starter
· Must be able to handle multiple heavy calendars simultaneously and work under pressure to prioritize and recognize time sensitive projects
· Excellent organizational and follow-up skills, outstanding attention to detail
· Ability to make professional decisions based on accumulated knowledge of position responsibilities.
· Exercises discretion and sound judgment; maintains confidentiality
· Must be available afterhours and potentially on the weekends
· Proficient in MS Office: Word, Excel, PowerPoint, Outlook

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This is a great opportunity to jump into a meaty administrative role with one of the top financial firms in the world. Please send your resume in to apply today!