Office Manager & Executive Assistant

Our client is seeking a highly polished, tech-savvy, and resourceful Office Manager & Executive Assistant to provide comprehensive support to the Chief Legal Officer and Executive Team while managing the day-to-day operations of a newly established Miami office. This position is ideal for a professional who thrives in a dynamic, fast-paced environment and takes pride in delivering white-glove service. The right candidate will be equally comfortable supporting senior executives at a strategic level and handling hands-on office management tasks with professionalism and discretion. Spanish fluency is a strong plus.

Responsibilities:

-Provide high-level executive support, including managing complex calendars, scheduling meetings, and coordinating travel arrangements.
-Act as the gatekeeper for executive communications and correspondence, ensuring confidentiality and efficiency.
-Prepare presentations, reports, and meeting materials with attention to accuracy and detail.
-Oversee office operations, vendor relationships, and facility maintenance to ensure a polished, professional environment.
-Greet and assist clients and visitors, maintaining a welcoming front-of-house presence.
-Partner with HR on onboarding, seating plans, and employee engagement initiatives.
-Coordinate office events, meetings, and company functions.
-Serve as the on-site liaison for IT support, assisting with troubleshooting and coordination with remote teams.
-Support ad hoc analysis, special projects, and operational initiatives as assigned.
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Requirements and Qualifications:

-Minimum 5 years of combined experience in executive assistance and office management, supporting C-suite leaders.
-Bachelor’s degree preferred or equivalent professional experience.
-Strong organizational and multitasking skills with exceptional attention to detail.
-Excellent written and verbal communication skills; professional and composed demeanor.
-Proficiency in Microsoft Office Suite; ability to adapt quickly to new technologies.
-Demonstrated ability to maintain discretion, judgment, and confidentiality.
-Service-oriented mindset with a proactive and resourceful approach.
-Comfortable working in a fast-moving, high-performing environment.
-Spanish-speaking preferred.

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Please submit your resume for consideration