All Jobs
location
San Francisco, CA
salary
$110,000
-
$150,000
employment type
Direct Hire
category
Administrative
division
Career Group
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This opportunity is with a client of Career Group, a premier, Women-Owned recruiting agency recognized nationwide for excellence in corporate and administrative staffing. We connect talented professionals with top companies and act as trusted career advisors every step of the way.

This role is with a client of Syndicatebleu, a Women-Owned creative staffing agency under the Career Group Companies umbrella. We specialize in connecting marketing, creative, and tech professionals with forward-thinking companies nationwide.

This role is with a client of Fourth Floor, a Women-Owned fashion recruiting firm and part of the Career Group Companies family. We place top talent in roles across apparel, beauty, and lifestyle brands nationwide—helping professionals find their perfect fit in fashion.

This opportunity is with a client of Career Group Search, a Women-Owned executive search firm and part of the Career Group Companies network. We specialize in high-level placements from VP to C-level, partnering with innovative companies and industry leaders.

This opportunity is through Career Group Events, a Women-Owned staffing firm trusted by leading brands to support their high-profile events. From festivals and trade shows to brand activations, we connect dynamic talent with unforgettable experiences.

This is an internal opportunity within Career Group Companies, a premier, Women-Owned recruitment and advisory firm recognized by Forbes as one of America's Best Recruiting Firms. With over 40 years of experience, we are known for our high-touch, personalized approach and our commitment to excellence.
Executive Assistant / Office Manager
A cutting edge, dynamic, and fast-growing biotechnology start-up is seeking an Executive Assistant/Office Manager for its expanding San Francisco office. This role will provide high-level administrative support to the CEO and senior executives while also overseeing office operations. The ideal candidate will be highly organized, proactive, and capable of managing multiple priorities in a fast-paced environment. This is an amazing opportunity to support a bright, caring, and driven team within a high touch role and make an impact as a culture champion.
***In office 5 days a week, located in Brisbane, CA.
Responsibilities
- Manage complex travel arrangements and calendars for the CEO and senior executives, ensuring efficient scheduling and coordination of meetings.
- Act as a primary point of contact, liaising confidently with internal and external stakeholders.
- Draft, edit, and proofread documents and correspondence with a focus on accuracy and presentation.
- Oversee office operations, including vendor management, supply procurement, and facility coordination.
- Handle administrative tasks such as document preparation, filing, and scanning.
- Plan and coordinate events, off-sites, and internal meetings to foster team collaboration.
- Provide project management support, tracking deadlines and ensuring timely completion of key initiatives.
- Support onboarding and office integration for new hires, ensuring a seamless transition.
- Assist in producing presentations, reports, and other materials as needed.
- Support the CEO in operational tasks, ensuring streamlined workflows and efficient execution of company initiatives.
Requirements
- Bachelor’s degree preferred.
- 3-5+ years of Executive Assistant and Office Management experience, preferably within a start-up and fast-paced growing environment.
- Advanced proficiency in Microsoft Office (Word, PowerPoint, Outlook, and Excel) and Google Suite.
- Strong organizational skills and keen attention to detail.
- Excellent verbal and written communication skills with the ability to interact at all levels.
- Ability to handle sensitive and confidential information with discretion.
- Independent problem-solver with strong prioritization and time-management skills.
- Ability to adapt to change and manage multiple projects simultaneously.
- Prior experience with event coordination and office operations preferred.
Please submit your resume for consideration!
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here.
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here.
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here.
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here.
California applicants, please view our Privacy Notice here.
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