Temp to Perm Administrative Assistant/Office Coordinator

Our client, an investment management firm, is looking for a Temp to Perm Administrative Assistant/Office Coordinator to support their New York office! The ideal candidate will be an experienced, self-starter who will require very little guidance.


This role starts asap with the potential to go permanent down the line.

Hours: 8:30am - 5:30pm

*Fully onsite

Located: Midtown East


Responsibilities:‍

• Oversee daily administrative functions to ensure smooth office operations
• Greet and assist clients, guests, and visitors
• Manage guest registration and direct visitors to appropriate meeting rooms
• Prepare conference rooms for meetings, including setup and refreshment orders
• Answer, screen, and route calls and messages promptly and professionally
• Maintain a clean, organized, and welcoming reception area
• Provide accurate information and assistance in person, by phone, and via email
• Receive, sort, and distribute incoming mail and deliveries
• Schedule and update internal meetings as needed
• Perform clerical tasks such as photocopying, filing, and document management
• Monitor and maintain office equipment, ensuring supplies are stocked and systems operational
• Support office upkeep, including restocking kitchen and pantry supplies
  
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Skills:

• Proficient in Microsoft Office
• Previous experience in a similar office role
• Self-starter who requires little direction
• Strong attention to detail and ability to multi-task
• Excellent time management and organizational skills
• Strong verbal and written communication skills

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Please submit your resume in Word format for immediate consideration.