Accounting & Administrative Associate

Our client, a financial services, is looking for a temp to perm Accounting & Administrative Associate to join their New York office! This role starts asap and will have the potential to go permanent down the line.

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Location: Midtown (Fully Onsite)

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Hours: 9am – 5pm

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Responsibilities:
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• Maintain accurate bookkeeping records and support family office operations.
• Oversee accounts payable/receivable, including invoice processing, contract compliance, and payment documentation.
• Prepare and process checks, ACH, and wire transfers.
• Manage accounting for real estate LLCs and track construction projects.
• Monitor family office expenses, deadlines, and payments; reconcile bank and credit card accounts; support month- and quarter-end closings.
• Maintain organized electronic and paper filing systems, including scanning, labeling, and archiving.
• Liaise with internal teams, vendors, and property managers.
• Track charitable contributions and maintain related documentation.
• Manage password systems and access permissions securely.
• Organize investment statements and track performance across hedge fund, private equity, and passive investments.
• Assist in preparing financial reports, tax documentation, and ad hoc analysis.
• Provide administrative support for office-wide initiatives and special projects.
• Uphold strict confidentiality and best practices in data handling.

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Qualifications:
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• Bachelor’s degree in Accounting
• 2+ years of experience in bookkeeping, accounting, finance support, or administrative roles.
• Prior experience in a family office, hedge fund, or investment management environment preferred.
• Proficiency in MS Office Suite (Excel, Outlook, Word, PowerPoint).
• Experience with QuickBooks
• Strong communication skills
• Highly organized, detail-oriented, and skilled at managing multiple priorities under deadlines.
• Self-motivated, adaptable, and eager to learn.
• Discretion and professionalism in handling sensitive information.

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Please submit your resume for immediate consideration.