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location

New York, NY

salary

$120,000

-

$160,000

employment type

Direct Hire

category

Administrative

division

Career Group

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This role is with a client of Fourth Floor, a Women-Owned fashion recruiting firm and part of the Career Group Companies family. We place top talent in roles across apparel, beauty, and lifestyle brands nationwide—helping professionals find their perfect fit in fashion.

This opportunity is with a client of Career Group Search, a Women-Owned executive search firm and part of the Career Group Companies network. We specialize in high-level placements from VP to C-level, partnering with innovative companies and industry leaders.

This opportunity is through Career Group Events, a Women-Owned staffing firm trusted by leading brands to support their high-profile events. From festivals and trade shows to brand activations, we connect dynamic talent with unforgettable experiences.

This is an internal opportunity within Career Group Companies, a premier, Women-Owned recruitment and advisory firm recognized by Forbes as one of America's Best Recruiting Firms. With over 40 years of experience, we are known for our high-touch, personalized approach and our commitment to excellence.

Executive/Personal Assistant to the CEO

A prestigious family office of an ultra-high net worth individual is seeking an Executive/Personal Assistant who will work closely with the Chief of Staff and provide support for the CEO. The ideal candidate will be experienced in handling a wide range of administrative tasks and able to work well independently as well as in a team environment. The candidate must be exceedingly well organized, capable of handling competing priorities and enjoy the challenges of supporting multiple people in a dynamic environment.

Salary commensurate with experience: $120-160k + discretionary bonus + fully paid benefits (health/dental/vision), free breakfast/lunch daily, PTO, 401k

Location:   Midtown East NYC - Monday – Thursday in office, Friday work from home
Hours: 9am - 6pm flexible as needed

Responsibilities Include:
• Manage CEO’s professional and personal calendar management.
• Work with COS to identify and improve processes and create efficiencies for the CEO.
• EA support for Family Office, including Foundation initiatives.
• Plan and execute company-wide events (such as the annual holiday party, annual summer picnic, charity events, etc.) with high attention to detail and management of the budget, timeline, and vendor relationships.
• Coordinate private and commercial travel arrangements for CEO and his family including flights, hotels, cars, restaurant, and event reservations and create detailed itineraries (experience with private aviation a bonus).
• Manage family’s multiple homes / properties - liaise with property managers to coordinate ongoing maintenance.
• Support various special projects for the CEO and his family.

Qualifications:
• Bachelor’s degree required.
• Minimum of 5 years of relevant previous EA/PA experience within a family office, fund, or supporting a HNWI
• Professional demeanor with strong verbal and written communication skills.
• Meticulous attention to detail and Excellent organizational skills
• Must be a strong team player and interact well across various levels of employee seniority.
• Ability to learn and adapt, quickly and proficiently understand and absorb new information, adjust quickly to changing priorities.
• Knowledge of NYC including restaurants and event spaces a plus.

Please submit your resume to apply!

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We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here.

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