Executive Assistant/Office Manager

The firm is building a best-in-class team and culture from day one. This is a highly visible, hands-on role ideal for a proactive, positive, and service-oriented professional who thrives in a fast-paced, entrepreneurial environment and is excited to help build an organization from the start.

This position blends traditional Executive Assistant responsibilities with office management and general administrative support, reflecting the needs of a growing firm where flexibility, ownership, and a “no task too small” mindset are essential.
You will support senior-level professionals while also contributing to the smooth day-to-day operation of the office. The ideal candidate is polished, highly organized, discreet, and genuinely enjoys being helpful—whether coordinating complex international travel or handling ad hoc personal requests.

Work Environment & Compensation
• Location: Midtown East, NYC
• Work Model: 100% onsite (Monday–Friday)
• Hours: Approximately 8:00am–5:00pm
• Compensation: $100,000–$120,000 base salary, plus discretionary bonus, benefits, and 401(k)

Key Responsibilities
• Extensive coordination and scheduling of complex internal and external meetings, conference calls, and video conferences using Outlook
• Proactively manage and prioritize senior professionals’ calendars, ensuring they stay on schedule and are informed of changes
• Coordinate conference rooms, catering, materials, and meeting logistics
• Arrange and manage all aspects of domestic and international travel
• Prepare, organize, and submit expense reports using Concur or similar expense systems
• Handle correspondence, document preparation, and meeting materials
• Answer phones, screen calls, and manage messages professionally
• Manage high-volume printing, copying, binding, and distribution of materials
• Maintain documents, records, and reports with the highest level of confidentiality and discretion
• Provide back-up administrative support and collaborate closely with other administrative professionals as the firm grows
• Assist with general office management needs and special projects as assigned
• Comfortable handling occasional ad hoc personal requests from senior leadership
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Qualifications
• Minimum 5–7 years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment
• Financial services experience strongly preferred
• Bachelor’s degree preferred, but not required
• Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint); WebEx or similar tools
• Experience with Concur or similar expense management platforms preferred
• Experience with visa applications and international travel coordination highly preferred
• Proven ability to support multiple senior professionals and manage competing priorities
• Excellent follow-up, attention to detail, and organizational skills
• Strong interpersonal skills; positive attitude and team-player mentality
• Self-starter who takes ownership and anticipates needs
• Comfortable working onsite five days per week

Please submit your resume for consideration!