Executive Assistant to CEO

Our client is seeking an exceptional Executive Assistant to support a globally active CEO of a top finance firm at a pivotal time of growth and expansion into the U.S. market. This is a rare opportunity to step into a high-profile, high-performance role where precision, polish, and professionalism are paramount.

You’ll be the CEO’s right hand—managing critical business operations, complex global travel, and top-tier stakeholder interactions with absolute discretion and unshakable judgment.

This role requires someone articulate, highly dedicated, impeccably presented, and comfortable interfacing with Heads of State, Foreign Dignitaries, C-suite executives from top Global Firms and UHNW individuals and families.

Location: Jackson Square, San Francisco | Office-Based (Hybrid Flex)

Salary: $150 - $220 + Benefits

Key Responsibilities:

Executive Support
- Flawless diary and schedule management across multiple time zones
- Relationship-building and liaison with elite-level global contacts
- Strategic coordination of meetings, briefings, and private engagements
Travel & Protocol
- End-to-end travel orchestration including private charters, visa procurement, and adaptable itineraries
- Availability across time zones to handle urgent or last-minute changes
- Occasional travel alongside the CEO to ensure seamless execution
Communication & Confidentiality
- Professional and discreet management of all communications
- Drafting and reviewing high-level correspondence with impeccable attention to tone and detail
- Handling sensitive matters with the utmost confidentiality and decorum
Operational Excellence
- Overseeing office standards and supporting events, guest visits, and internal coordination
- Liaising with global household and private staff where needed
- Working closely with the UK-based Executive Assistant to maintain continuity across personal and professional domains


About You
- 5–7+ years of experience supporting C-suite or high-profile principals
- Outstanding written and verbal communication skills with executive presence
- Comfortable operating in elite circles and high-stakes environments
- Proven expertise in managing complex schedules, global travel, and luxury logistics
- Solution-oriented, calm under pressure, and always two steps ahead
- Highly organized, proactive, and grounded in discretion
- Collaborative, trustworthy, and adaptable across time zones and cultural norms
- Unwavering dedication and positive, upbeat personality
- 24/7 Mentality
- Dog-friendly and flexible to occasionally support the private side of life

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