What is an Executive Assistant?
An Executive Assistant handles everything from client correspondence to schedules and travel plans for the executive or principal they are supporting. They are responsible for ensuring the smooth functioning of the executive's office, and acting as a liaison between the executive and other employees or external stakeholders.
Hiring an Executive Assistant
What makes a strong Executive Assistant? To start, the ability to multitask without losing track of anything is key. This means having acute attention to detail and exceptional organizational skills. Communication skills, both written and verbal, are also must-haves for a top-notch EA. An Executive Assistant should be able to anticipate the needs of their executive, ensuring everything runs smoothly and efficiently.
Duties of an Executive Assistant
- Organize and schedule meetings for the executive/principal
- Manage office and client correspondence, delegating executive responses to the appropriate department
- Arrange, attend, and take detailed notes during the executive’s meetings
- Manage the executive's shifting priorities, deadlines, and daily to-do lists
- Book and arrange business travel for the executive
Interview Questions to Ask
Asking the right interview questions when hiring an executive assistant is paramount. When interviewing, we recommend engaging in thoughtful conversations and purposeful relationship building. Here are some starter questions to consider when hiring an executive assistant:
- What qualities do you feel are most valuable as an executive assistant?
- Can you tell me about a time you were given multiple responsibilities, and how you handled it?
- How do you go about anticipating the needs of your executive?
- How have you handled sensitive information and discretion in previous roles as an executive assistant?- Why did you leave your last position?
Land your dream job as
an Executive Assistant
Getting your foot in the door with an amazing company can be a challenge. Our recruiting experts are ready to help you land your next dream role.
What is an Executive Assistant?
What are Measurable KPIs for Executive Assistants?
What Experience is Needed to be an Executive Assistant?
What are the Differences between Executive Assistants and Administrative Assistants?
As a leading, high-end administrative recruitment agency, Career Group specializes in staffing administrative support, finance and accounting staff, human resources, family office positions, and more. We are proud to be industry leaders, creating deep-rooted relationships and using a curated approach to make the perfect match. Careers start here.
As one of the top creative staffing agencies in the country, Syndicatebleu places highly skilled professionals in direct hire, temp-to-hire, and contract roles at some of the most notable companies nationwide. We specialize in staffing creative, digital, marketing, tech, IT, and sales talent across a diverse range of industries.
We understand that people are the cornerstone of the fashion industry. Fourth Floor specializes in staffing within the apparel, beauty, and lifestyle industries. As premier fashion recruiters, we take a hands-on approach to each search, allowing us to adapt to changing trends in both fashion and recruiting. Fashion careers start at Fourth Floor.
At CG Search, we specialize in building your executive team. We are a premier executive search firm placing top-tier talent in director to C-level roles, with clients ranging from Fortune 100 to boutique startup firms. Our tenured Search Consultants handle these critical searches with the utmost discretion, nuance, and care. Let us help you shine.
For events large and small, Event Team has your staffing needs covered. Our expansive network of event staff spans the nation, and we’ll work with you every step of the way to make your next experience unforgettable. We set the highest standard for event staffing, using a high-touch approach and exceptional on-site staff management.