Executive/Personal Assistant to the CEO

An award-winning design studio & creative agency focused on all things entertainment (Broadway, film and TV) is looking for a dedicated and hard-working Executive Personal Assistant to support their CEO and Head Designer. If you love Broadway and have a knack for organizing an executive in a complex, ever-changing, high-volume environment, this is a great opportunity to work with a prestigious executive and team.

*This is a combination remote and in person role, where you will regularly split your time between working from home and working from the executive's office in Manhattan (typically 1-2 days/week), with flexibility to travel 15-20% of the year (HYBRID)

Salary based on experience: $65k - 80k base (slight flex) + discretionary bonus, 15 days PTO for year 1, 401k and heath/dental/vision benefits

Hours: 10am-6pm, but must have a 24/7 mentality and be available as things come up evenings/weekends

Responsibilities include:

• Provide administrative and personal assistance to the executive.
• Provide high-level and professional communication with our business contacts (email correspondence, providing warm and courteous contact, arranging and sending gifts, etc.)
• Manage the executive’s Google calendar
• Manage the executive’s correspondence, email inbox, and day-to-day tasks and priorities
• Attend project meetings with the executive when requested and be responsible for taking notes and communicating information to the project team as needed.
• Maintain a working knowledge of our clients and collaborators.
• Ensure the executive is prepared for meetings with all relevant materials.
• Assist the executive with staying organized and focused with daily task updates and a list of most important things to complete
• Booking fights, coordinating travel arrangements, and organizing detailed itineraries using the executive's accounts and processing expenses.
• Handle daily personal tasks including personal shopping, executing special requests, running errands, family
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Skills and Abilities:

• ‍‍2-3 years of assistant experience minimum, with previous experience supporting an executive.
• Strong computer skills: Word, Excel, PowerPoint, Zoom and Google Apps for business
• Excellent typing and note taking capabilities.
• Excellent organizational skills: you are hardworking, able to take direction and prioritize tasks while juggling multiple projects in a fast-paced, deadline-driven environment
• Highly detail oriented and execution focused
• Communication – must have strong skills, both verbal and written
• Knowledge of live events and the entertainment industries a plus
• Previous experience working in a similar position in theater and/or the arts a plus

May be required to travel and/or work outside standard business hours due to events, project deadlines, etc.


Please share your resume to apply!