All Jobs


New York, NY





employment type

Direct Hire




Career Group

Executive/Personal Assistant to the CEO

An award-winning design studio & creative agency focused on all things entertainment (Broadway, film and TV) is looking for a dedicated and hard-working Executive Personal Assistant to support their CEO and Head Designer. If you love Broadway and have a knack for organizing an executive in a complex, ever-changing, high-volume environment, this is a great opportunity to work with a prestigious executive and team.

*This is a combination remote and in person role, where you will regularly split your time between working from home and working from the executive's office in Manhattan (typically 1-2 days/week), with flexibility to travel 15-20% of the year (HYBRID)

Salary based on experience: $65k - 80k base (slight flex) + discretionary bonus, 15 days PTO for year 1, 401k and heath/dental/vision benefits

Hours: 10am-6pm, but must have a 24/7 mentality and be available as things come up evenings/weekends

Responsibilities include:

  • Provide administrative and personal assistance to the executive.
  • Provide high-level and professional communication with our business contacts (email correspondence, providing warm and courteous contact, arranging and sending gifts, etc.)
  • Manage the executive’s Google calendar
  • Manage the executive’s correspondence, email inbox, and day-to-day tasks and priorities
  • Attend project meetings with the executive when requested and be responsible for taking notes and communicating information to the project team as needed.
  • Maintain a working knowledge of our clients and collaborators.
  • Ensure the executive is prepared for meetings with all relevant materials.
  • Assist the executive with staying organized and focused with daily task updates and a list of most important things to complete
  • Booking fights, coordinating travel arrangements, and organizing detailed itineraries using the executive's accounts and processing expenses.
  • Handle daily personal tasks including personal shopping, executing special requests, running errands, family

Skills and Abilities:

  • 2-3 years of assistant experience minimum, with previous experience supporting an executive.
  • Strong computer skills: Word, Excel, PowerPoint, Zoom and Google Apps for business
  • Excellent typing and note taking capabilities.
  • Excellent organizational skills: you are hardworking, able to take direction and prioritize tasks while juggling multiple projects in a fast-paced, deadline-driven environment
  • Highly detail oriented and execution focused
  • Communication – must have strong skills, both verbal and written
  • Knowledge of live events and the entertainment industries a plus
  • Previous experience working in a similar position in theater and/or the arts a plus

May be required to travel and/or work outside standard business hours due to events, project deadlines, etc.

Please share your resume to apply!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.