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location
New York, NY
salary
$140,000
-
$200,000
employment type
Direct Hire
category
Administrative
division
Career Group
Executive Personal Assistant
Our client is seeking a seasoned Executive/Personal Assistant to provide comprehensive support to a dynamic and busy CEO. This role requires a minimum of four days in-office each week, with occasional flexibility as needed. The ideal candidate will have 5+ years of experience supporting C-level executives and a proven ability to manage both professional and personal tasks with discretion and efficiency. We are looking for a polished and proactive professional who excels in communication, operates with a sense of urgency, and thrives as a trusted and dependable right
They offer great benefits, unlimited PTO, 100% covered healthcare for employees and 401k w/ matching option
Compensation is dependent upon experience
Responsibilities:
• Handle day-to-day administrative responsibilities regarding the personal and professional business of the CEO and act as a true gatekeeper filtering calls and emails
• Manage professional and personal calendars, including family events, household needs, etc., ensuring nothing is overlooked.
• Plan international and domestic travel logistics, including seamless travel itineraries, hotel and dinner reservations, drivers, private travel etc.
• Research, prioritize, and follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response.
• Maintain executive’s contacts and relationships, including updating contact lists and organizing events.
• Prioritize conflicting needs, handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
• Interface with clients, prospective candidates, and senior staff members and arrange calls and meetings.
• Prepare and process travel and corporate expenses.
• Update Outlook/Salesforce contacts.
KNOWLEDGE, SKILLS & ABILITIES:
• Experience with complex travel and calendar arrangements.
• Detail-oriented, hardworking, self-motivated, and able to thrive in a dynamic, entrepreneurial environment.
• Collaborative team player and high level of professionalism, tact, and discretion.
• Highly personable, client-oriented and has strong relationship management skills.
• Exceptional interpersonal and diplomatic skills.
• Meticulous attention to detail and produces a high-quality work product.
• Self-motivated; takes initiative and can anticipate issues or problems.
• Thrives in a fast paced, busy organization; can handle conflicting priorities; and can comfortably multitask and meet deadlines.
• Understands how to run an effective and efficient Executive's office.
• Highly proficient in Microsoft Office; experience using Salesforce preferred.
EDUCATION & EXPERIENCE:
• 5+ years’ experience providing administrative support to C-Suite level executives, preferably in professional services.
• Bachelor’s degree, required
Please submit your resume for consideration
You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
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