Administrative Assistant – Legal & Compliance Team

A global investment firm is looking for a highly detailed and solution oriented Administrative Assistant to support up to 6 Attorneys on their Legal & Compliance team. This is a wonderful opportunity to supporting a dynamic team responsible for regulatory and legal matters across this highly prestigious firm with an employee-centric culture.

Salary commensurate with experience $80k- $120k base  + paid OT + discretionary bonus + fully paid benefits

Location & Hours: Midtown NYC, onsite 4 days/week working generally 8am-6pm  

Responsibilities include:
• Scheduling and preparing attorneys for meetings, setting up conference calls, creating expense reports and managing correspondence.
• Facilitating the vendor contract and non-disclosure agreement review and approval process.
• Document and data management, with a focus on database organization.
• Tracking issues and projects.
• Serving as a gatekeeper for the team.
• Organizing team building events.
• On occasion, organize and schedule domestic and international travel and prepare related itineraries.
• Managing the document signature process.
• Organizing and logging vendor contracts and non-disclosure agreements.
• Legal bill tracking, arranging for follow-ups with law firms and working with accounting and the firm’s e-billing system.
• Helping the department prepare for SEC examination.
• Creating PowerPoint presentations for training sessions and Board of Directors meetings, compliance trainings, meeting materials, etc.

Qualifications:
• An undergraduate degree
• A minimum of 5 years of relevant administrative work experience, financial services experience preferred
• Strong knowledge of Microsoft Word, Excel, Outlook and PowerPoint.
• Clear and direct communication skills, both verbal and written.
• Proactive nature
• Very strong attention to detail

Please submit your resume to apply!