Exceutive Assistant

Our client, a well-known financial firm is seeking a contracted Executive Assistant to cover an upcoming Maternity Leave in their West Palm Beach Office ASAP. This will be an on-site position Monday - Friday.

Duration: ASAP - for the next 5 to 7 months

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Responsibilities:‍

• Support the executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
• Manage professional and personal scheduling, including agendas, mail, email, and phone calls
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
• Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals
• Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
• Maintain professionalism and strict confidentiality with all materials
• Organize team communications and plan events, both internal and off-site

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Required skills and qualifications:‍

• Four or more years of experience in an administrative role reporting directly to upper management
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees
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Please submit your resume for consideration!