All Jobs


New York, NY





employment type

Direct Hire




Career Group

Office Coordinator & Recruiting Coordinator – Startup Tech Investment Firm

Office Coordinator & Recruiting Coordinator – Startup Tech Investment Firm

This Office & Recruiting Coordinator will play a key role in leading office management for the firm, along with supporting recruiting operations and providing administrative support to executives as needed. The firm invests in and builds out early stage startups, and the ideal candidate will be proactive, self-motivated, and energized by this work.

Compensation is commensurate with experience: $70-75k + excellent benefits, 401k and PTO package

This role is working in the office 5 days/week - Monday – Friday from 9am-5pm
Location: Union Square, NYC

Responsibilities include but are not limited to:
-Deliver a best-in-class office experience to all employees, portfolio companies, guests, and executives including:
         *Ordering and shopping for snacks/beverages and organizing/stocking in the office
         *Weekly sorting of mail and getting mail to the persons it belongs to
          *Cleaning of dishes using the dishwasher and unloading
          *Catering orders for in-person meetings and team events and emptying trash daily
          *Office upkeep: liaising with building maintenance vendors on office repair and tracking progress, scheduling light bulb replacements, and handling HVAC
-Support Talent Team with scheduling for higher priority projects and meetings
-Manage Google Calendar for Conference Room schedules in the office
-Help develop and maintain a process for ‘New Company Onboarding’ to integrate our new portfolio to the office and best practices when in a shared space
-Collaborate with Talent and Operations teams to help maintain best practices for new hire onboarding as it relates to office access and office etiquette
-Act as an outward-facing member of the team for in-person office meetings, candidate in-person experience, greeting guests in the office, and supporting our CEOs as they leverage our office space
- Create a more desirable office environment while also operationalizing the in-person experience of office management
-Act as interim EA for newly hired CEOs for the first 90 days post-start

Experience Desired:
-Minimum of 1-3 years of office management or event planning experience
-Based in the NYC or able to relocate and work in the office 5 days/week
-Desire to support with Executive Assistant and Scheduling responsibilities, including transferable work where you have supported calendar management and event planning
-Proficient in MS Word, Excel, LinkedIn, Gmail, Google Calendar (Google apps) skills
-Flexible in an ever-changing environment and like to act as a problem solver when things go awry
-Experience working with executives or leaders at related firms in the past and enjoy supporting these types of individuals and teams
-Professional, organized, and do not let things fall through the cracks and can recognize the value of a role like this in an organization
-Great presentation style who enjoys interacting with and greeting new faces
-Willing to get your hands dirty around the office with running errands and tasks as needed

Please send in your resume to apply!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.