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location

Boston, MA

salary

$95,000

-

$105,000

employment type

Direct Hire

category

Administrative

division

Career Group

Executive Assistant

A leading Venture Capital Firm is seeking a team-oriented Executive Assistant to provide administrative support to a few Partners on the Investment Team and co-manage the office. The ideal candidate is a quick learner, strategic thinker and takes pride in their work.  

Salary commensurate with experience – $95-105k base range + paid overtime, bonus, fully paid benefits, generous PTO, 401k

Location/Hours: On-site 5 days/week in Boston, MA (Back Bay neighborhood), working 8:30am-5:30pm


Experience required:

  • 5-7+ years of EA experience – venture capital or private equity experience a plus, not required
  • BA/BS degree required
  • Strong team-player attitude
  • No job too small mentality
  • Excellent sense of judgement
  • Strong written and verbal communication skills
  • Ability to work in the office Monday – Friday

Responsibilities include:

Administrative Support (for two team members)

  • Provide administrative support, including the following:
  • Schedule calls and meetings
  • Book flights, hotels, car service and other travel logistics
  • Assist with scheduling and planning quarterly board meetings and associated logistics
  • Plan and execute board meeting logistics on-site when hosted in Boston
  • Assist with logistics related to the firm’s annual investor meeting and other events
  • Schedule bi-weekly pipeline meetings and make reservations for team dinners as needed

Office Management (co-managed by two Executive Assistants)

  • Manage Reception, including the following responsibilities:
  • Serve as a friendly and professional first point of contact for office guests
  • Greet office guests, provide direction and offer refreshments
  • Work with building security to book meetings in the shared conference room and other requests
  • Set up video conferences or screen mirroring as needed for meetings
  • Work with IT team to make sure office technology is functional
  • Manage vendor relationships for office services and deliveries
  • Order, organize and re-stock office supplies, including kitchen, snacks and bathroom supplies
  • Load, run and unload the dishwasher on a daily or as-needed basis
  • Pick up and distribute the mail daily
  • Coordinate food delivery to the office for mealtime meetings
  • Take responsibility for setting up and cleaning up after meals, meetings and activities
  • Make sure the office is always presentable and neat, and schedule deep cleanings as needed


You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

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