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location

Dallas-Fort Worth, TX

salary

-

employment type

Direct Hire

category

Administrative

division

Career Group

Administrative Assistant – Global Hedge Fund - Salary + OT + Bonus

Our client, a Global Investment Management firm is seeking an Administrative Assistant to support their their fantastic Team in their Dallas office. You will be essential in ensuring the team’s work flows seamlessly by managing their calendars, business meetings, travel itineraries, and projects.

They are looking for an upbeat, experienced professional who is a true team player as this role works closely with the Executive Assistant and other Admins in the office. It's an amazing opportunity to grow your skills at a prestigious and highly regarded organization with amazing people and benefits!

Hours: 8-5 pm, plus overtime and flexibility to be available when executives are traveling as required

Responsibilities:
• Support team in an open floor plan environment
• Manage complex, often changing calendars in Outlook and schedule internal and external meetings; book conference rooms, enter visitors into security system and order food if required
• Prepare for meetings with phone conferences/video calls (with IT support), provide printouts copies/meeting materials for attendees
• Book business travel (domestic and international) needs and provide detailed itineraries of travel plans
• Prepare expense reports via Concur
• Answer all of incoming calls and take detailed messages as required
• Manage and maintain Excel documents (project roadmaps/schedule)
• Proofread presentations for spelling and formatting issues
• Manage team time/collecting basic data for meetings/budgets
• Provide back-up support to the EA
• Additional projects and responsibilities as assigned

Required and Experience:
• 3-5+ years experience supporting a team in a corporate setting; a bachelor’s degree is preferred
• Excellent communication skills
• Must have excellent knowledge of MS Office; including Word, Excel, Outlook, and PowerPoint
• Ability to work overtime
• Must be able to maintain the utmost level of discretion and confidentiality
• Must have a team player mentality and superb organization skills
• Demonstrated ability to respond to unexpected and urgent matters with professionalism and poise
• Excellent multi-tasking skills and detail orientation and the ability to take direction and constructive feedback
• Unquestionable integrity and outstanding judgment

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

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