Administrative Assistant – Amazing Financial Services Firm

An amazing investment firm is seeking a personable, hardworking Admin Assistant to support their Private Equity team in their New York office.

This is a wonderful opportunity for someone who is eager to learn and has an ‘all hands-on deck’ mentality, happy to pitch in wherever needed.

2-5 years of admin experience, finance highly preferred
Must have experience with heavy travel coordination (domestic and international)

$60-105k DOE + discretionary bonus + amazing benefits

MIDTOWN EAST – 4 days in office/1 remote
Hours: 9am-5pm with flexibility

Responsibilities include, but aren’t limited to:
• Coordinate travel arrangements, including flights, hotels, and ground transportation
• Process team members’ travel and expenses
• Schedule and coordinate in-person and virtual meetings/conference calls; assists with agenda preparation, registering and greeting guests, facility set-up, coordination of catering services, and technology requirements
• Support onboarding and offboarding processes for staff
• Oversee document management
• Assist in Client Relationship Management System (CRM) and facilitate training requirements
• Liaises with internal and external parties to develop and maintain efficient workflows
• Coordinate and plan team events and socials
• Provides occasional front desk support and coverage; assists with office management tasks
• Ensures adherence to company policies, directives, and governance; supports company values, and fosters an environment that is aligned with company unique culture

Requirements:
• Bachelor’s degree
• Professional, positive approach
• Ability to work both independently and collaboratively when necessary
• Proficiency in Microsoft Office, SharePoint, Adobe Acrobat, Workday preferred
• Finance experience highly preferred!
• Excellent verbal and written skills

Submit your resume to apply.