Executive/Personal Assistant to Head of Capital Markets

Executive/Personal Assistant to Head of Capital Markets

A dynamic, successful and young executive who heads up Capital Markets for one of the leading, global investment real estate firms is searching for a right hand in an experienced Executive/Personal Assistant. Candidate must be self-motivated, display a high level of professionalism in person and on the
phone, and be capable of prioritizing daily workload in a high-energy, fast-paced environment. Looking for a self-starter with sound judgement, high motivation, dependable work ethic and a “can-do” attitude who can do what it takes to get the job done!

Location: Midtown East, NYC, on site 4-5 days/week

Hours: 8:30am-5:30/6pm – depends on the day/meetings and responsive evenings/weekends if needed

Salary: commensurate with experience: $100k - $150k cap + strong discretionary bonus (no paid OT) + great benefits: medical, dental, vision, 401k, PTO, and holidays.

Seeking:
-10-15 years of EA & PA experience – an “EA Ninja”
-Must be able to work at a fast-paced with very strong organizational skills and be able to stay on top of a lot
-Very strong written and verbal communication skills
-Discretion/confidentiality
-Proactive, rather than reactive

Responsibilities:
-Strong communication skills – lots of communications with executives and c suite both in person & emailing
- Screens and responds to a high volume of emails and telephone calls from both internal and external sources.
-Coordinating meetings – conference rooms, meetings, across a lot of parties/people so multifaceted coordinating
-Heavy scheduling via Outlook
-Prep exec for meetings
-Personal Assistant support 30-50% of the role – everything from grabbing him lunch, to personal travel & calendar management, to reservations, etc.
-High touch travel coordination
-After getting up to speed, must be proactive to juggle everything & be able to run with it without specific directions
-File, list, contact management to serve the broader business/team – some team oriented projects/assignments

Please submit your resume to be considered!