Executive Assistant, Foundation – Global Financial Firm

Executive Assistant, Foundation – Global Financial Firm

A global investment firm is looking to hire an Executive Assistant to support the Head of their Foundation arm, along with some support to other teams across the firm. This is a great opportunity for a professional assistant with a few years of experience supporting executives in financial services or foundations/nonprofits.

Salary commensurate with experience: $100-115k base + paid overtime + discretionary bonus & fully paid benefits, 401k match, free lunch, generous PTO package and other perks

Location: 4 days/week in office (remote Fridays) in Midtown East NYC working standard office hours, flexible as needed

Responsibilities:
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• Maintains executives’ calendars by planning and scheduling meetings, conferences, teleconferences, and travel.
• Arrange air and ground travel and hotel bookings though both internal and external agents.
• Book meeting rooms and offices and extend hospitality for visiting executives relative to your department.
• Organize files and presentations with exceptional attention to detail.
• Complete expense reports online by collecting all boarding passes, bills, hotel invoices, etc., ensuring information is accurate and complete.
• Assist with specific personal tasks when asked to help facilitate executives’ day to day efficiency and effectiveness.
• This role will support: The Global Head of Foundation and other teams as necessary.

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Qualifications:‍

• At least 4 years of EA experience supporting at least one executive in a professional service organization
• Experience in the Financial Services industry preferred, prior work experience at a nonprofit organization or foundation is a plus
• Superior experience and competency with Microsoft Office, including Outlook, Excel, Word, and PowerPoint; strong comfort level with technology and readiness to learn other internal software tools
• The ability to multitask, work under pressure and think critically
• Thoughtful business judgment and professional maturity
• Desire to collaborate with colleagues throughout the firm globally
• Excellent written & oral communication skills
• Collaborative team player – energetic, enthusiastic, positive, and personable
• Positive attitude, intellectual curiosity, and demonstrated passion for service to colleagues and community

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Please send your resume in to apply!